Submissions

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in Microsoft Word file format.
Where available, URLs for the references have been provided.
The text is 1.5 pt-spaced; uses a 12-pt Times New Roman; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Himalayan Journal of Science and Technology (HiJOST) is the official annual publication of the Central Campus of Technology (CCT). The objective of this journal is to provide a global platform for scientists and academicians to further share and discuss various new issues and developments in different areas of science and technology including basic sciences (Physics, Chemistry, Biology, Mathematics & Statistics), food science and technology, nutrition and dietetics, environment, and geology. The journal publishes the following types of papers.

Review Papers
These include critical reviews on the subjects related to basic sciences, food science and technology, nutrition and dietetics, engineering, and medicines generally from experts from the related field.

Full-length research papers
These include original research papers on subject-related fields.

Short communications
Also called letters (but not a letter to the editor), these include papers of a concise statement of preliminary report or significant research contribution. The paper should not exceed 3 printed papers.

Research notes
These include short descriptions of current research findings that are less urgent and less important than short communications. The paper should not exceed 2,000 words.

Letters to Editor
It should be a short and decisive observation and should not be preliminary observations that are to be validated later.

About the Journal format
HiJOST follows the general IMRAD scheme. Articles begin with an abstract and end up with conclusions. IMRAD implies Introduction, Materials and Methods, Results and Discussion. The file or folder must be zipped/archieved and sent as an attachment to The Editor-in-Chief
Himalayan Journal of Science and Technology
Central Campus of Technology
Hattisar, Dharan, Nepal Email: hijostcct@cctdharan.edu.np
(Please indicate the type of paper in the cover letter.

Manuscript
The manuscript should be in MS Word ( 2007 and later or equivalent, 1.5 pt space, times new roman 12 pt in A4 size page with a margin of 2.5 cm all around.

Title
The title should be brief and informative. Please avoid abbreviations and trade names. On a separate page, provide the institutional address of the contributors with the email address of the corresponding author.

Abstract
Prepare a concise report on the purpose, methodology, and principal findings on not more than one page. This should be followed by 3 to 6 keywords.

Introduction
The text should start with an introduction (with a heading)

Materials and Methods
Provide sufficient details of materials and methods so that work can be repeated. All biological reagents must be clearly documented indicating the source. Chemicals should be referred to by general name with chemical formula in parenthesis. For organisms use both common and scientific names with the latter in parenthesis. Write all vernacular names in italics.

Results and Discussion
The results and discussion should be presented as separate sections to focus first on what results you obtained and set out clearly what happened in your experiments and/or investigations without worrying about their implications. This section should set out your key experimental results, including any statistical analysis and whether or not the results of these are significant. It should cover any literature supporting your interpretation of significance. This section should include:

Tables
Tables should bear a concise title. It must be numbered consecutively in Roman numerals and placed on top of the table. Don't use vertical lines in the table. Don't use more than 12 columns. Identify explanations or footnotes by a, b, c, below table. Use ND for not detected and NA for not available.

Figures, Charts, Line Drawings, Photographs
Apply consecutive numbering (in Roman numeral) and a suitable caption at the bottom, middle aligned. Use a high-quality graph or line drawing (0.75 pt, solid black). Use black and white patterns (not texture or color) for filling bar and pie diagrams. The photographs should be of high quality in JPEG format.

Conclusions
It should be concise and not a mere repetition of results and discussion.

Acknowledgments

Acknowledgments of people, grants, funds, etc. should be placed in a separate section before the reference list. The names of funding organizations should be written in full. In the first instance, this section shall be on the title page, when uploading the blinded copy.

Conflict of Interest

Authors must provide a conflict of interest statement during the submission process. If there’s none, simply state “The authors declare that they do not have any conflict of interest”.

References

References should be cited in the appropriate places in the text by giving the author’s name and year in brackets. The referencing of HiJOST is comprised of two elements: in-text citation and bibliography at the end of the document. References should be cited in the appropriate places in the text by giving the author’s name and year in a bracket. For example (Tamang, 2010) in the case of a single author; (Brodie and Khanal, 2010) in the case of two authors; and, in the case of more than two authors, (Khanal et. al., 2010). In the case of narrative citation, the author’s surname appears in the running text, and the date appears in parentheses immediately after the author’s name. For example, Mishra (2016) investigated the risks inherent in polished rice.

A list of references (bibliography) in alphabetical order should appear at the end of the document. The list of references should only include works that are cited in the text and that have been published or accepted for publication. Reference list entries should be alphabetized by the last names of the first author of each work. American Psychological Association (APA) 7^th edition formatting must be used. Please provide DOI to any electronic article. Please check the American Psychological Association Style website for more detailed information in referencing: https://apastyle.apa.org/style-grammar-guidelines/references/examples

Common examples: https://apastyle.apa.org/instructional-aids/reference-examples.pdf

Selection policies
Original research papers: These are the results of empirically- or theoretically-based scientific research, which use scientific methods, and which report experimental or observational aspects of science and technology, medicine, food sciences and Engineering. Descriptive analyses or data inferences should include rigorous methodological structure as well as sound theory. The manuscript should include the following sections: Abstract, Keywords, Introduction, Methods, Results and Discussion, Conclusions, Acknowledgement and References.

Review papers: Review papers should provide concise in-depth reviews of both established and new areas, based on a critical examination of the literature, analyzing the various approaches to a specific topic from all aspects of science and technology, medicine, food sciences and engineering.

Letters to Editors: Editorials are written or commissioned by the editors, but suggestions for possible topics and authors are welcome. It could be peer-reviewed by two reviewers who may be external or by the Editorial Board.

Short Communications of experimental work, new methods, or a preliminary report can be accepted as two-page papers. The report manuscript should include the following sections: Introduction, Methods, Results, and Discussion.

Case Studies: The case study should be a record of research into the development of a particular person, group, or situation over a period of time and should not exceed 4000 words.

Peer Review Process
The process of fair review provides authors who feel their paper has been unfairly rejected (at any journal) the opportunity to share reviewer comments, explain their concerns, and have their paper reviewed for possible publication in HiJOST.

Submission of the manuscript by authors:
The corresponding author will submit the manuscript via email to the official email (hijostcct@cctdharan.edu.np) of the Himalayan Journal of Science and Technology (HiJOST) and receipt of the same will be acknowledged by the managing editor.

Primary Screening
The members of the editorial board will check the paper's style, required sections, composition and arrangement against HiJOST Author guidelines. Papers failing to meet the author guidelines are returned by email for resubmission or the editorial board may directly reject without being reviewed if any scientific flaws are noticed in the manuscript.

Review by Reviewers
The managing editor sends the manuscript for a blind review process to two appropriate reviewers who are experts in the relevant area. The responses from the reviewer regarding the paper will be received with the following suggestions:

Acceptable with minor correction
Accept with minor correction
Re-submission or
Reject and do not encourage submission

Both reviewers have full authority for accepting and rejecting the manuscript and the manuscript will not be preceded for publication if any one of the reviewers recommends for rejection of the manuscript. But the final decision will be forwarded after evaluation of comments received from reviewers.

Editorial Board Evaluates the Reviews
The managing editor communicates all the homecoming comments to the editorial board before making an overall decision. If the reviewer's opinion differs widely, the chief editor or editors may request an additional reviewer (Third Reviewer) for an extra opinion before making a final decision.

The Decision is Communicated
The managing editor sends a decision via email to the corresponding author including any relevant reviewer comments with acknowledgment.

Publication Frequency
The current publication frequency of HiJOST is annual.

Open Access Policy
HiJOST serves readers and the wider community by publishing quality, peer-reviewed papers that can be easily accessed from the official website (https://www.nepjol.info/index.php/hijost/index)

Privacy Statement of HiJOST
HiJOST discloses your personal, institutional, and/or academic information but the third parties will be obligated to use that personal information in accordance with the terms of this privacy statement. HiJOST may disclose your information to the degree that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise, or defend its legal rights. HiJOST will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information. In addition, personal information that you submit for publication on the website will be published on the official site of HiJOST and may be available around the world.

Copyright Notice

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

full name
email address
affiliation (department, and institution)
country of residence

Optionally, the user can provide:

salutation
gender
associated URL
phone number
fax number
reviewing interests
mailing address
ORCiD
a short biography
interests
Twitter profile
LinkedIn profile
ImpactStory profile
profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

We do not collect personal information that can be used to identify you when you browse the website.
We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

We do not share your personal information with third parties, other than as part of providing the publishing service.
As a registered author in the system you may be contacted by the journal editor to submit another article.
Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
The data will only be used in connection with that journal or press.
Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

To receive a copy of your data, please contact info@ubiquitypress.com
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

We require you to include your name and email address

5.2 why we collect and store the data, and for how long

This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 02 September 2022)