Submissions

Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscript Submission

The author asks for a template of a manuscript via official email puhj@pufomas.edu.np.The
managing editor reviews the email and assigns a template for authors.

Checklist for Authors

  • Covering Letter
  • Manuscript
  • Declaration statements and agreement form
  • IRC/ERB letter
  • Plagiarism CheckWritten consent
  • Others

Types of Articles
We publish Original Research Article (ORA), Case Reports (CR), Case Series (CS), Review Articles (RA), Medical Education (ME), Editorial (E), Viewpoint (VP), Letter to editor (LE), Commentary (C), Pilot Study (PS), Clinical trial (CT). Despite regular articles, we will publish the manuscript having scientific content after the decision of the editorial board. We encourage publishing articles from multispecialty, multicenter, and multinational involvement. About 25% of manuscripts may be rejected by editors before a formal peer-review process starts.

APC Policy
We have no APC (Article Processing Charge) for publication of any type of article. The special issues related to conference proceedings will be charged as per the publisher's decision.

Copyright Policy
Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under Creative Commons Attribution License CC - BY 4.0 that allows others to share the work with an acknowledgment of the work's authorship and initial publication in this journal. The ideas and opinions expressed by authors of articles published in full text in this journal represent only opinions of authors and do not necessarily reflect the official policy of Purbanchal University Health Journal (PUHJ) or the institute with which the author(s) is (are) affiliated unless so specified.

Plagiarism Policy
Plagiarism is a crime for any publication. PUHJ does not allow any level of plagiarism. We suggest checking your manuscript by available plagiarism software and send the report to the journal.

Article Retraction Policy
We will retract the published article if found duplication, falsification, and fabrication. The journal will report such work to the appropriate governing body.

Authorship Criteria
Minimum 3 authors required for all types of articles. The authorship criteria must be effect with the international Committee of Medical Journal Editors (ICMJE). Author details required; affiliation, email, ORCID, Research Gate, etc. The corresponding author is one who communicates with the journal for the entire publication process. All the authors should approve the final version of the manuscript. The authors should themselves decide the order of authorship. For any authorship disputes, the corresponding author will be responsible. All contributors not fulfilling the criteria must be included under the acknowledgments section.

Editorial and Peer Review Process and Publication Timeline
Authors need to submit their manuscript 3 months before the next publication. At least 67 days required for acceptance of the manuscript if all processes go well. Sometimes responding late by reviewers and authors may prolong the duration of publication. We can't force any reviewer for a fast review because it is.an entire volunteer job. Manuscripts are sent to two or more content experts for peer review.

  1. The author asks for a template of the manuscript via official email
  2. Managing editor reviews the email and assign a template for authors
  3. Authors complete the manuscript and inform the journal via official email
  4. Editor- In-Chief thoroughly reviews the checklist for completeness of submission. (1 Day)
  5. Managing editor assigns the manuscript to handling editor and shares
  6. manuscript to the editors. (1 Day)
  7. Handling editors review and copy edit the submitted manuscript and inform the managing editor (1 Day)
  8. Managing editor incorporates the feedback and sends to the author. (1 Day)
  9. Handling editor will check the response of the author. (3 Days)
  10. Handling editor compiles the response of the authors and informs managing editor. (1 Day)
  11. Editor-in- chief ensures that the content meets the quality standards, and appropriate ethical requirements. (1 Day)
  12. Editorial board assigns the manuscript to:
  13. Two reviewers , Statistical reviewer, and for Plagiarism check (2 Days)
  14. Reviewers provide feedback to the managing editor (7 Days)
  15. Managing editor compiles the feedback and sends it to the author (1 Day)
  16. Author sends corrected manuscript to managing editor (5 Days)
  17. Managing editor sends the corrected manuscript to the handling editor (1 Day)
  18. Handling editor sends the corrected manuscript to reviewers (1 Day)
  19. Reviewers check for rectification of his/her comments and reviewers send feedback to managing editor (2 Days)
  20. If everything is corrected, the managing editor informs to Chief-In-Editor. (1 Day)
  21. Chief-in-editor calls for meeting and editorial board decides for acceptance of the manuscript and informs to author and manuscript sends for production. (1 Day)
  22. Managing editor sends the pdf copy to author for galley proof and Author sends their corrected copy to journal. (3 Days)
  23. Editorial board check for a galley proof and proof reading. (7 Days)
  24. Editor in chief submits the article for production (7 Days)
  25. Editor-in-chief/Managing editors sends article to NepJOL for the generation of DOI (7 Days)
  26. Final release of article and promotion of layman summary to the general public. (7 Days)
  27. lf there is a need for further revision and review of the article, same cycle continues.

Manuscript preparation format

A. ORA (Original Research Article)

  • Word limit around 2500 
  • Original research articles include cross-sectional study, case-control study, cohort study, randomized clinical trial, randomized community trails

1. Title

  • Not more than 15 words or 100 characters
  • The syntax must be maintained

2. Authors and affiliation

  • Affiliation
  • ORCID

3. Corresponding author

  • Affiliation
  • Email
  • ORCID
  • Website (if any)

4. Abstract (250-350)

  • Introduction
  • Objective
  • Methodology
  • Result
  • Conclusion

5. Keywords

  • MESH on Demand
  • Put in alphabetical order separated by a semicolon

6. Plain English Summary

  • 250-300 words
  • The authors are responsible for obtaining English language editing to ensure readability.

7. Introduction

  • Maximum 350 words
  • Provide background information about the existing knowledge of your research area. (known)
  • Mention what limitations have been encountered and what questions still need to be answered in the given field. (Unknown)
  • Provide the justification/rationale of why the study is conducted (Gap)
  • State the objectives of the study (Response)

8. Methodology

  • Study type (Quantitative/Qualitative/Mixed)
  • Study design
  • Study duration a Study site
  • Sample size
  • Sampling technique
  • Inclusion and exclusion criteria
  • Tools of data collection (Variegated/pretested/Feasibility/Reliability)
  • Techniques of data collection
  • Ethical approval and consent to participate
  • Data analysis and software used

9. Result

  • Present your results sequentially using texts, tables, and figures
  • Total number of tables, figures, and illustrations (photo) should not be more than five
  • Table and figure formatting should be editable
  • Do not repeat all the data in the tables, figure and illustrations in the text

10. Discussion

  • Discuss the important aspects of findings
  • Do not repeat the details of other finding unnecessarily
  • Provide and discuss with the literature to support the study
  • Mention about limitations, confounding factors, and possible implications of the study

11. Conclusion

  • Should be aligned with specific objective only.

12. Recommendation

  • Be specific on your recommendation
  • Not go beyond your research findings

13. Conflict of interest

  • Declare possible conflict of interest
  • Editor of Journal
  • Officials of institutions etc.

14. Financial disclosure
15. Acknowledgment
16. Abbreviation
17. Availability of data
18. Authors' contribution
19. Authors' information (Short Biography)
20. Reference

  • The Vancouver (superscript after punctuation)
  • If available DOI, PMID needs to incorporate
  • Access date must be there
  • Around 30 literatures

B. Review Article

  • Word limit around 3000 words
  • Types of review articles include narrative review, mini-review, systematic review, meta-analysis

1. Title

  • Not more than 15 words or 100 characters
  • The syntax must be maintained

2. Authors and affiliation

  • Affiliation
  • ORCID

3. Corresponding author

  • Affiliation
  • Email
  • ORCID
  • Mobile
  • Website (if any)

4. Abstract (250-350)

  • Introduction
  • Methodology
  • Results
  • Conclusion

5. Keywords

  • 3-4 MESH on Demand

Review Article

  • Word limit around 3000 words
  • Types of review articles include narrative review, mini-review, systematic review, meta-analysis

6. Title

  • Not more than 15 words or 100 characters
  • The syntax must be maintained

7. Authors and affiliation

  • Affiliation
  • ORCID

8. Corresponding author

  • Affiliation
  • Email
  • ORCID
  • Mobile
  • Website (if any)

9. Abstract (250-350)

  • Introduction
  • Methodology
  • Result
  • Conclusion

10. Keywords

  • 3-4 MESH on Demand

C. Case Report

  • Word limit around 1000 words

1. Title

  • Not more than 15 words or 100 characters
  • The syntax must be maintained
  • A title should be a concise, clear, unambiguous, and short description of the case.
  • Abbreviations in the title should be avoided.

2. Authors and affiliation

  • Affiliation
  • ORCID

3. Corresponding author

  • Affiliation
  • Email
  • ORCID
  • Mobile
  • Website (if any)

4. Abstract (100-150)
It should be clear, concise, and should give an overall idea of the case report and includes:

  • Introduction
  • Case presentation
  • Conclusion
  • Do not use an abbreviation in the abstract.

5. Keywords

  • 3-4 MESH on Demand
  • Put in alphabetical order

6. Plain English Summary

  • 100-150 words
  • The authors are responsible for obtaining English language editing to ensure readability.

7. Introduction

  • Maximum 100 words
  • Provide background information on the selected topic and should highlight the importance of reporting such cases.
  • Consent to participate

8. Case report

  • Reason for reporting this case
  • Full details of case scenario

9. Discussion

  • Discuss the latest literature about the case
  • Use photographs, illustrations if required without revealing the identity of case o
  • Mention about limitations and possible implications of the study.

10. Conclusion

  • Should be aligned with specific objective only

11. Recommendations

  • Be specific on your recommendation
  • Not go beyond your research findings

12. Conflict of interest

  • Declare possible conflict of interest
  • Editor of Journal
  • Officials of institutions etc.

13. Financial disclosure
14. Acknowledgments
15. Abbreviations
16. Availability of data
17. Authors' contributions
18. Authors' information (Short Biography)
19. References

  • The Vancouver (superscript after punctuation)
  • If available DOI, PMID needs to incorporate
  • Access date must be there
  • Around 10 literatures

D. Case Series

Almost similar to case reports but include at least 3-5 cases of similar nature.

E. View point
These articles are the views of authors and allow them to express a point of view on any events and issues relevant to health. Around 1000 words excluding references. References around 10.
Short unstructured abstract required with around 150-2oo word count.

F. Medical Education
Generally, less than 2500 words plus a structured abstract of no more than 250 words. Articles should focus on faculty development, teaching method, curriculum design, assessment related to health professional education.

G. Letter to the editor
A Letter to the editor is a brief report that is within the journal's scope and of particular interest to the community, but not suitable as a standard research article. Letters to the editor should be limited to commentaries on previous articles published with specific reference to issues and causes related to it. should be short, concise, comprehensive, brief reports of cases or research findings with decisive observations of the articles published in the journal. Up to 500 words and 5 references. It does not follow a format such as abstract, subheads, or acknowledgments’ is more a response or the opinion of the reader on a particular article published and should reach the editor within 6 months of article publication. Letters to the Editor may be edited for clarity or length and may be subject to peer review at the Editors, discretion.

Declaration statements & agreement form

Title of manuscript: ………………………..................

A. Authorship responsibility: The authors certify that;

  • The manuscript is original, valid, scientific work. It has not been published anywhere or being considered for publication.
  • The authors will provide all the necessary documents related to the manuscript if required.

B. Conflict of interest, financial disclosure: The authors certify that;

  • All conflicts of interest declared on the manuscript.
  • All financial support for this research work declared on the manuscript.
  • All required acknowledgment included in the manuscript.

C. Acknowledgments: The authors certify that;

  • All persons who have made substantial contributions (e.g., data collection, analysis, or writing or editing assistance) but who do not fulfill the authorship criteria are acknowledged in the manuscript.
  • The ERB or IRC well acknowledged.

D. Research ethics: The authors certify that;

  • AII ethical principles followed without harming any research participants either human or animal.
  • All environmental harm of research well addressed.
  • All permission in the assigned form to conduct research work at any level granted from relevant bodies.
  • All legal requirements followed well.

E. Copyright transfer & publishing agreement. The authors certify that

  • Authors retain copyright and grant the Journal right of first publication with the work simultaneously licensed under creative commons Attribution License cc - By 4.0 that allows others to share the work with an acknowledgment of the works authorship and initial publication in this journal.
  • The ideas and opinions expressed by authors of articles published in full text in this Journal represent only opinions of authors and do not necessarily reflect the official policy of Purbanchal University Health Journal (PUHJ) or the institute with which the author(s) is (are) affiliated unless so specified.

F. Disclaimer

  • We understood that the decision of the editorial board will be final regarding the however we have the right to withdraw our manuscript when given a chance.
  • The publisher, PUHJ and the editors cannot be held responsible for errors or any consequences arising from the use of the information contained in this journal

Copyright Notice

Authors retain copyright of their articles and grant the Journal the right of first publication.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 3 February 2025)