Submissions

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
Where available, URLs for the references have been provided.
The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Nepal Journal of Health Sciences (NJHS) is the official publication of the Madan Bhandari Academy of Health Sciences (MBAHS). The first issue of NJHS will be published in June of 2021 as Vol 1, Jan-Jun issue. It is a biannual, peer-reviewed, indexed, and open access journal.

For the publication purpose in NJHS following submissions are essential:

Cover letter with a declaration of any conflict of interest and stating that the submission has not been submitted to any other journal or publishing house besides NJHS as well as the transfer of the copyright to NJHS in the case of publication.
Title page with authorship details (including signatures of the individual authors as well as emails and phone numbers of each author) and the address (both online as well as offline) for It must be clearly stated that no other authors besides the ones mentioned in the submission have any claim to authorship. The authors should state the name of the corresponding author with signature, in the same order as it would appear in the final published article. Please state in clear words that all the authors would bear full responsibility in the instance of any authorship disputes or any violation of research ethics. Please check the website of the Committee on Publication Ethics (COPE) for more detail at https://publicationethics.org/.
Manuscript along with author(s) name(s), affiliation(s), correspondence, abstract, and references as it would appear in the final published article (Please check few published articles in the latest issue of NJHS for more clarity and error-free submission).
Ethical clearance letter for Research Articles (and whenever relevant) and Consent form signed by the patient(s) and one or more of the Author(s) for Case Reports/Series.
Along with your submission please write a 50-word summary of your article highlighting the major findings or the theme of the article (NJHS will publish that after the table of contents under “Highlights of this Issue” category).
An additional document with only references after unlinking from the reference managers or software such as Endnote, Mendeley, Zotero, etc. For unlinking purpose, use the "Keep Text Only (T)" paste option in a new document and make appropriate corrections in the referencing style in that document.

NJHS publishes articles under the following categories/sections:

Editorial
Guest Editorial (invited only)
Original/ Research Article
Case Report/ Case Series (with Literature Review)
Review Article
Short Communication
View Point
Health Professions’ Education
Student NJHS
Letter to the Editor
MBAHS News/ Activities
Interview Commentaries
Miscellaneous

GENERAL INSTRUCTIONS APPLICABLE TO ALL SUBMISSIONS

The manuscripts should be written in British English and comply with the following guidelines:

The main title should be no longer than 15 words. If you want to have more than 15 words, please contact NJHS Editorial Board.
All titles and subtitles should be Bold (Ctrl+B for MS Word in Windows).
Font-size of the main title of the article: 14 (Title Case) and centrally aligned (Ctrl+E for MS Word in Windows).
Subtitles’ font-size: 12 (UPPER CASE) and aligned on the left side of the document (Ctrl+L for MS Word in Windows.
Text/ Content font-size: 12.
Font type: Times New Roman.
Page Layout – Size – A4.
Line and Paragraph spacing – 1.15 in MS Word.
Justify the alignment of the Contents on both sides (Ctrl+J for MS Word in Windows).
About three to six keywords, which should be a MeSH Check at https://meshb.nlm.nih.gov/search for more information. Keywords should be arranged alphabetically, separated by semicolons, and ending with a full stop. Only the first letter of the first keyword upper case, rest lower case. NO abbreviations.
Do NOT start a sentence or statement with a number. Please write the single digit numbers (zero to nine) in E.g., 0 to 9 should be written as zero to nine.
About abbreviations, first use the word in full form, followed by its abbreviation in brackets, then only you may use the abbreviation independently. Mentioning in the ABSTRACT section does not count for the main body. Avoid abbreviations in the titles and sub-titles. Do not begin a sentence with an abbreviation.
References no more than eight for Editorial, Guest Editorial, Letter to the Editor, MBAHS News/Activities, Commentaries, and Miscellaneous sections. A maximum of 10 references for Case Report, Short Communication, View Point, Health Professions’ Education, and Student NJHS sections. No more than 30 references for Research Article and Case Series (with Literature Review) and a maximum of 100 references for the Review Article section.
The “in-text citations” should be in superscript, Hindu-Arabic numbers without brackets, preferably at the end of the sentences, after the full stops. The “in-text citations” can be kept within sentences if required at certain instances like citing two or more than two references in the same sentence and they need to be differentiated.
For the references section, we require you to hyperlink the "PubMed", "Full Text" (the link to pdf in the journal site or wherever available), and "DOI" typed as [PubMed | Full Text | DOI] at the end of each reference. Please keep all three links when available, when not at least the "Full Text" link should always be present. When you hyperlink (Ctrl+K) the respective words with their web addresses, please do not hyperlink the bracket arms or the separation bars.
Tables and Figures: not more than six in total (For Case Report/Series please check under the relevant section). Please do not merge/collage multiple "Figures/Pictures" to make one. They will be counted as individual figures/pictures and not accepted in NJHS if the figure limit is crossed.
If any confusion, first check a few published articles in the latest issue; if still, it is not clear, please feel free to contact the NJHS editorial team.
When you submit the revised manuscript/article, please send two documents: one clean copy without any comments or track changes, the other with track changes showing the changes you have made after editor/reviewer’s comments.

Title and Authorship Format
Title should be in title case (upper case for all initial letters, mainly nouns, and pronouns) and in centre alignment (Ctrl+E in MS Word in Windows).

The authors’ names should be in full (complete name) and in right alignment (Ctrl+R in MS Word in Windows).

The superscripts for institutional/ organisational affiliations should be placed after full name and comma. Each affiliation is given a Hindu-Arabic number. The affiliations are separated by semi-colon and last affiliation should end in a full stop. E.g.,

Ranjita Shrestha Gorkhali,¹ Shaili Pradhan,¹ Khushboo Goel,² Navaraj Lamdari³

¹Periodontology and Oral Implantology Unit, Dental Department, Bir Hospital, National Academy of Medical Sciences, Mahabouddha, Kathmandu, Nepal;
²Department of Periodontology and Oral Implantology, BP Koirala Institute of Health Sciences, Dharan, Sunsari, Nepal;
³Department of Periodontology and Oral Implantology, College of Medical Sciences, Bharatpur, Chitwan, Nepal.

For correspondence, the details (affiliation, phone numbers, designation, etc.) should be mentioned in the cover letter and title page. In the manuscript, please write only the name of the corresponding author and email under the heading “Correspondence” as it would appear in the final published article. The email should be in plain text and not hyperlinked. E.g.,

Correspondence: Dr. Ranjita Shrestha Gorkhali. Email: ranjish2@yahoo.com NOT ranjish2@yahoo.com

Legends of Table and Figures
For all manuscripts except Case Report/Series, the numbers of Tables and Figures should not be more than six, both combined. For Case Report, it shall have no more than 12 figures and Case Series can have up to 24 figures. Under special circumstances, if you need to have more than the allowed number of tables/figures, kindly contact the NJHS Editorial Board.

The main headings in Tables should be centrally aligned. For the contents of the table, all text should be left-aligned and numbers centrally aligned.

The legends of tables should be written ABOVE the tables while for figures they should be written BELOW the respective figures. NJHS keeps graphs, charts, bar diagrams, photographs, etc., all under the FIGURE heading. So, no other headings besides, the Tables or Figures.

Though it is not mandatory, NJHS prefers full forms instead of abbreviations in the legends. Also, it is preferred that high-quality pictures/photographs should be attached separately as well, in addition to keeping in the manuscript.

Table number colon legend full stop
(The first letter of the first word uppercase rest lowercase)
E.g.,
Table 1: Prevalence of dental anomalies present.
Figure 1: Distribution of subjects based on the impact on performance.

SPECIFIC INSTRUCTIONS FOR EACH SUBMISSION CATEGORY

Instructions for Editorial/ Guest Editorial
They are written by invitation or produced in-house. It would state the opinions expressed in editorials and those of the author alone. They are in no way intended to express the official viewpoint of the journal, the board, or NJHS. Up to 800 words excluding references which in turn are restricted to a maximum of eight in number are allowed.

Instructions for Original/ Research Article
ABSTRACT - word limit-250 excluding keywords.

Structured as: Introduction; Objective; Methods; Results; Conclusions.

Keywords: Three to six keywords (MeSH terms check at https://meshb.nlm.nih.gov/search) arranged alphabetically separated by semicolons and ending with a full stop. Only the first letter of the first keyword upper case, rest lower case. No abbreviations.

INTRODUCTION in a maximum of 200 words. Anything extra can be strategically placed in METHODS or DISCUSSION sections.

State the background of the study, rationale, and objective. In the background, the information should be given as global, regional, and local.

METHODS
State the a) study design, b) place and duration of the study, c) sample size and sampling technique, d) inclusion and exclusion criteria, e) ethical approval and informed consent, and f) statistical analysis and software used. Please do not use separate headings for study design (and other topics mentioned in the previous sentence) or other headings for inclusion criteria, exclusion criteria, data analysis, etc. Also, mention everything in paragraphs, not bullets or numbers.

RESULTS
State the main findings first then move towards the rest of the findings. All the findings should be in n (%) format. For decimal values in findings, please mention up to two decimal values except for the P values where up to three decimal values are allowed.

In the legends of tables and figures, write the complete words, preferably no abbreviations: "Table Table number separated from the title by a colon" and Figure, not Fig. The title should be in "Sentence Case" and the table or figure number separated by a colon. The first letter of title upper case, rest all lower case.

Table 1: Title should be in brief.
Figure 1: Title should be simple.
For detail, please check under the general instructions for the "Legends of Tables and Figures" section.

DISCUSSION (limitation within it).

CONCLUSIONS
The conclusion section should not contain the numeric findings but the conclusion you have drawn from the findings. Please write "recommendation" within this section.

ACKNOWLEDGEMENT (optional and no more than 100 words).
Just name the individual or organisation. Please do not use this section as a praising platform for your bosses, seniors, family, friends, colleagues, and others.

Conflict of Interest: If any conflict or disclosure present, please mention here or write "None" if no conflict. Financial support not falling under “Conflict of Interest” can be mentioned under the ACKNOWLEDGEMENT section.

REFERENCES in Citing Medicine style. It is similar to the Vancouver referencing style with a full stop after the journal name. (Citing Medicine is the newer version of the Vancouver referencing style. There is no Vancouver referencing style after 2007 AD). Include the names of six authors followed by et al. if there are more than six authors. Do not give et al. after three authors. Rules of punctuation should be strictly followed: Index name of journals, the use of full stop, space, semicolons, and colon according to Citing Medicine referencing style (https://www.ncbi.nlm.nih.gov/books/NBK7256/).

No more than 30 references are allowed. At the end of each reference, please use a hyphen instead of an en-dash or em-dash while denoting page numbers and be uniform in your writing.

E.g., Thapa P, Kc S, Hamal AB, Sharma D, Khadka S, Karki N, et al. Prevalence of acute kidney injury in patients with liver cirrhosis. J Nepal Med Assoc. 2020 Aug 31;58(228):554-9. [PubMed | Full Text | DOI]

For each reference, NJHS requests you to hyperlink the PubMed, Full text (the link to pdf in the journal site or wherever available) and DOI as [PubMed | Full Text | DOI] at the end of each reference. When you hyperlink (Ctrl+K) the respective words with their web addresses, please do not hyperlink the bracket arms or the separation bars.

NO OTHER HEADINGS besides these. For legends of tables and figures, check at the end of this document.

Total word limitation - 3000 excluding abstract, references, and legends of tables and figures.

Instructions for Case Report/ Case Series (with Literature Review)

Case Report should have a maximum of four authors but no limit on the number of authors for Case Series with Literature Review.

Case Report should have no more than four patients while five to 10 patients can be reported in Case Series with Literature Review. That means a Case Series should not report more than 10 patients.

Case Report shall have no more than 12 figures and Case Series can have up to 24 figures. Under special circumstances, if you need to add more figures please contact NJHS Editorial Team.

Please do not merge/collage multiple "Figures/Pictures" to make one. They will be counted as individual figures/pictures and not accepted in NJHS if the figure limit is exceeded.

ABSTRACT - word limit-100 excluding keywords. For case series 250 words allowed. Not structured.

INTRODUCTION in a maximum of 100 (200 for case series) words should include the background of the case being reported.

CASE REPORT The case(s) being reported should be new/interesting/rare with clinical significance or implications.

DISCUSSION

Other Appropriate headings:
NO “CONCLUSIONS” section (NJHS format of case report section does not keep conclusions, if you feel necessary, write a SUMMARY instead).

REFERENCES in Citing Medicine style: it is similar to the Vancouver referencing style with a full stop after the journal name. (Citing Medicine is the newer version of the Vancouver referencing style. There is no Vancouver referencing style after 2007 AD). Include the names of six authors followed by et al. if there are more than six authors. Do not give et al. after three authors. Rules of punctuation should be strictly followed: Index name of journals, the use of full stop, space, semicolon, and colon according to Citing Medicine referencing style (https://www.ncbi.nlm.nih.gov/books/NBK7256/).

No more than 10 references except for "case report with literature review" where a maximum of 30 references is allowed. At the end of each reference, please use a hyphen instead of an en-dash or em-dash while denoting page numbers and be uniform in your writing. E.g.,

Thapa P, Kc S, Hamal AB, Sharma D, Khadka S, Karki N, et al. Prevalence of acute kidney injury in patients with liver cirrhosis. J Nepal Med Assoc. 2020 Aug 31;58(228):554-9. [PubMed | Full Text | DOI]

For each reference NJHS requests you to hyperlink the PubMed, Full text (the link to pdf in the journal site or wherever available) and DOI as [PubMed | Full Text | DOI] at the end of each reference. When you hyperlink (Ctrl+K) the respective words with their web addresses, please do not hyperlink the bracket arms or the separation bars.

For legends of tables and figures, check under the general instructions. Total word limitation - 1500 (2500 for case report with literature review) excluding abstract, references.

Instructions for Review Article

ABSTRACT - word limit-200 excluding keywords. Not structured.

INTRODUCTION in a maximum of 200 words should include the background of the review, rationale for doing the review. Main points to focus.

Other Appropriate headings:
NO “CONCLUSIONS” section (NJHS format of review article section does not keep conclusions, if you feel necessary, write a SUMMARY instead).

ACKNOWLEDGEMENT (optional and no more than 100 words)

Just name the individual or organisation. Please do not use this section as a praising platform for your bosses, seniors, family, friends, colleagues, and others.

A minimum of 50 references and no more than 100 references. At the end of each reference, please use a hyphen instead of an en-dash or em-dash while denoting page numbers and be uniform in your writing.

For legends of tables and figures, check under the general instructions.

Total word limitation - 4000 excluding abstract, references.

For a Systematic Review or Meta-analysis, please follow the PRISMA recommendations. You can access the relevant information from their website at http://www.prisma-statement.org/

MBAHS News/Activities
This section includes information about various activities of MBAHS. The submission to this section is open to Nepal Dental Association only.

Instructions for Letter to the Editor
It should be up to 400 words and cite a maximum of eight references and may concern any item felt to be of interest to the readership, or more usually be a question or critique concerning a paper. Letters may be subject to peer review.

Instructions for the View Point
The articles under this heading are the personal opinions and perspectives that allow the author(s) to express their own point of view on issues relevant to health. They should be of scientific or clinical value. The purpose may be to raise awareness, new ideas, thought-provoking concepts, and personal expert opinion to improve health. Current or ongoing controversial topics are recommended to be probed into. Up to 1000 words excluding references which in turn are restricted to a maximum of 10 in number are allowed.

Instructions for Miscellaneous/ Commentaries
Submission based on some experience, education, or a variety of topic which has some clinical or scientific value that does not fall under any of the above categories. Word limit – 800. References - maximum of eight in number.

Note: It is also required that the corresponding author clearly specifies the category/type of article s/he is submitting. However, the final decision under which category the article is published rests on the decision of the NJHS editorial board. In such a case, the author will be duly informed regarding the decision. The author will have the right to withdraw the article if s/he chooses but must do so within the specified time.

Disclaimer: The research studies or statements presented in the NJHS are the personal opinions and expressions of authors and in no way represent the official stance of NJHS Editorial Board. Neither NJHS nor MBAHS shall be held responsible, under any circumstances, for any loss or harm due to information provided in NJHS.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

full name
email address
affiliation (department, and institution)
country of residence

Optionally, the user can provide:

salutation
gender
associated URL
phone number
fax number
reviewing interests
mailing address
ORCiD
a short biography
interests
Twitter profile
LinkedIn profile
ImpactStory profile
profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

We do not collect personal information that can be used to identify you when you browse the website.
We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

We do not share your personal information with third parties, other than as part of providing the publishing service.
As a registered author in the system you may be contacted by the journal editor to submit another article.
Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
The data will only be used in connection with that journal or press.
Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

To receive a copy of your data, please contact info@ubiquitypress.com
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

We require you to include your name and email address

5.2 why we collect and store the data, and for how long

This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)