Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word document file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

NARC Journal (Journal of Nepal Agricultural Research Council)

Instruction to Authors (

Journal of Nepal Agricultural Research Council (a peer reviewed and open access journal published by Nepal Agricultural Research Council, NARC) abbreviated as J. Nep. Agric. Res. Counc. publishes original (not published or submitted for publication elsewhere) research, review, and vision articles written in English (use US or British English which has shorter words or phrases eg color not colour) from the world in all aspects of agricultural sciences, particularly in the field of agriculture (crop science, livestock science, agro-forestry, fisheries) and topics related to agricultural sciences (germplasm characterization, post-harvest technology, integrated agricultural management systems, community based management of crop and livestock diversity, agricultural policy. In addition to full length research articles or critical reviews, research notes including characterization notes of stable genotypes/landraces having accession number from the National Genebank, NARC and opinion papers may also be published in the journal. 

Evaluation field trials (though depend on the nature of trials) should be repeated across more than one season, or in more than one location as appropriate. Research findings from a single season or location of evaluation trials may be accepted as Research Note only, if the findings are of exceptional interest. Announcement about meeting, conference, seminar, workshop, book review, correspondence and other items of interest of the NARC may also be included. All materials should be sent to the Managing Editor (Chief, CPDD-NARC, Khumaltar) at an email: or or both.

Authors interested to publish their article in the journal are requested to submit online through or Paper can be submitted anytime. All authors must submit a cover letter mentioning why the contents in submitted paper is of interest to scientific community, researchers and general readers, and novelty (key new findings). The letter should also mention that the paper has not been submitted to any other journals for review and publication. All papers are screened first for format and style as per this guideline. The paper will be returned immediately, if guidelines are not met, and resubmission of such revised manuscript is encouraged. Paper after accepting at first stage screening will be assigned a number and go for review process.

Each manuscript submitted to the editorial committee is registered and reviewed by at least two peer reviewers. All authors and reviewers are requested not to change the file name; however, words can be added at the last of the file name. Manuscripts that need improvement as suggested by reviewers and editorial committee will be returned to corresponding author for correction and incorporation of the comments. The corrected version of the manuscript should be submitted within 7 days to the Managing Editor. Plagiarism is checked on corrected version, and if noted, the paper will be returned to author for revision. After print setting, author will have a chance for proof read.

Authors are encouraged to have colleagues review the manuscript before submitting it for publication. Additional authorities are consulted as necessary to confirm the scientific merit of any part or all of the manuscript. A reviewer is asked to review the manuscript and to transmit within two weeks. Each reviewer makes a specific recommendation for the manuscript based on the following aspects that are applicable:

  • Importance of the research
  • Originality of the work
  • Appropriateness of the approach and experimental design
  • Adequacy of experimental techniques
  • Soundness of conclusions and interpretations
  • Relevance of discussion
  • Clarity of presentation and organization of the article
  • English composition

Publication in the journal is free of charge. Print copy is distributed freely from CPDD, Khumaltar. On request, electronic pdf file will be provided and all papers published in any volume of this journal are downloadable from or Visit for details and earlier volume.

Journal Features

·         DOI to each paper

·         Open access

·         Abstracted and indexed in >18 databases (

·         Can follow on Facebook, Twitter, Linked in Google Plus

·         Scientific editors name in each paper

·         Free of cost for publication and access

·         Plagiarism check for each paper

·         ORCID number of first author added

·         Journal own URL and also available at NepJol

·         ISSN: 2392-4535 (Print), 2392-4543 (Online)

·         Licensed under a Creative Commons Attrib. 4.0

·         Color print, new style and format

·         Awarded two star by INASP-JPPS

·         Organize editshop for papers finalization

Format for Main Research Articles

The manuscript should be submitted in English typed in A4 size page in single space (Times New Roman) in MS-Word. Use normal text and do not format text, Table other than as mentioned in this guideline. Capitalize initial of each keywords in title with 14 font size and capitalize first level HEADINGS, capitalize initial of each keywords in Sub-headings. Capitalize initial letter of Table and Figure. Bold all HEADINGS and Sub headings. Do not use period (.) in very common abbreviations for example eg, etc, et al, ie, Rs, Mr, Dr, spp, sp. All years should be in English calendar and write single year, not two years as 2015/16. Generally harvesting time as well as year of longer growing period determines the year. Use ‘and’ instead of &. Do not provide space before percentage sign of any value (67%) and use word per or symbol (/ mostly in Table and Figure) not superscript. Italicize non-English words and scientific name and it should be followed by authority and genetics (eg Oryza sativa L., 2n=2x=24). Capitalize first letter in word after colon. Use Times New Roman with 11 font size for general text (body); 10 for abstract, keywords, Table, Figure, acknowledgments and references. Do not keep any things in text box. Foot note or Table foot note, header, footer and source should be italicized with 9 font size. Make appropriate color for Table, Figure, Title, HEADINGS and sub headings (see latest issue for color use). Color is used for title, headings, sub-headings, Table lines, Figures, column headings, headers, all link address (email, URL, etc) without underline, words Table and Figure. Do not justify title, HEADINGS, sub headings, Table caption, Figure caption, authors name and address, keywords, text column, etc. Indicate the end of paper by inserting this symbol |l-------l|l-------l|.

Title and Author: The title should be informative and unique started with keyword but concise and clear and should reflect the content of the paper. It should be in title case. Abbreviated and shortcut word should not be used in the title. Provide running title (short as much as possible). If common name of any species or genotypes are available, mention only common name and not scientific name in the title. Below the title, name and the address of all authors should be given. Write the addresses of the authors at the time of the work reported in the paper. Indicate current or postal addresses as a footnote on the first page of the paper, if the address is different from workplace. Full name and complete address of each author should be written and indicate the corresponding author using symbol @. Provide email address of all authors, in case of multiple authors with same address other than corresponding author, give email of each author indicating by initials eg (ABC: Corresponding author must mention ORCID (visit this site for getting this ID, as ORCID:  just after email address.


Every manuscript (article) must have a short abstract (not more than 300 words), which should be complete itself but it should be concise and clear without any cited references. Abstract should highlight rationale, objectives, materials and methods, important results and conclusion written in a manner so that it is suitable for direct reproduction in abstracting journals. Keywords (not more than 5 words) should be written below the abstract in alphabetical order. Authors and subjects index are published at volume number that are divisible by 4. In addition to these, abstract should also be written in Nepali language (not applicable to foreign authors) using Kalimati Unicode font in 11 font size.


Should give appropriate background and explain the things that are proposed. It should include short introduction to justify the research and relevant reviews and state the objectives clearly.


Should include description of the site or system where the work was carried out, the experimental materials, procedures and statistical design used as well as method to analyze the results. New methods should be described in detail and for methods developed by earlier researcher, only reference may be cited. Detailed methodology descriptions are preferred. Report the location, geo-references (altitude, latitude and longitude, etc) and date of experiment conducted. Write scientific name with authority, common and local name of organism. If possible mention chromosome number of organism as 2n=2x=24 for Oryza sativa L.


Results and discussion should be under different headings. Results should be presented in a concise manner avoiding data that are already given in Tables and Figures.


Discussion part should not repeat the results but should explain and interpret the data based on the published relevant studies. Insert graph and Table wherever necessary and number them sequentially within each paper (article).


The conclusion, recommendation, way forward and possible impact (if any) all comes under this heading and should be based on the supporting data.

Units of Measurement: All units and measures should be in the metric system or in the International System Units (SI) and should be abbreviated for technical values. Local units and measures can be used in parenthesis. Currency exchange rates should be in US$ along with the local currency for the appropriate date for any prices cited.

Reporting Time and Dates: Use 12-hr time system with four digits, the first two for hours and the last two for minutes (eg 02:30 pm). Dates are reported with day of the month first, then month, followed by the year without comma (,) eg 7 Aug 2000.


Acknowledge the person and/or institution and funding agencies, if necessary, who actually help to achieve the objectives of the research. If research is project base, it is suggested to include project brief.


Only the papers closely related to the authors' work should be referred in the text by author's family name and the year of publication and be cited in an alphabetical order. When quoting (citing) references in the text, the last names of the authors for up to two authors (eg Joshi 2015, Gurung and Shrestha 2011) and last name of the first author followed by et al for more than two authors (eg Singh et al 2014) should be given followed by the year of publication within parenthesis. Do not use comma (,) before year or to separate family name and year, do not use period (.) in et al, eg, etc, ed, eds and initials of author name, do not give space between two initials of author name and in between volume and page numbers, do not justify references list, give 0.3” hanging indent to each reference list, capitalize each keyword in title of book, proceedings, workshop, etc. When references made to more than one publication by the authors in the same year, the publication should be numbered as (a) and (b) of that year with the earliest publication the year being designated (a) and so on. Each reference should contain first author's family name followed by his/her first initial name and the middle name (initial only) and the co-author/s with initials of the first and the middle names followed by family name/s, year of publication (English calendar), title of the research article/s, name of the journal or name and place of publisher (in case of book), volume number and page number/s. If no authority is available for citation, credit the work to the publisher. Please refer following examples for reference citing. Provide the link for references that are available online. If DOI is available, provide at the end of reference in the format as DOI: Bold DOI, volume number (5:34-56), pp (pp.67-70) and In (in case of book chapter, proceedings etc (In: Agrobiodiversity …). Keep the link address and email in color text and remove underline without removing hyperlink ( 

For electronic sources follow as the same kind of material in print, starting with the author, year, title and then giving further information as for a chapter or journal article and add the online address URL. If web address is too long, shorten it through and cite this short link in the text. For reference without date, write DNA (date not available) in the place of year, eg Maharjan B. DNA.


Joshi BK. 2019. Twenty Four Approaches for Conservation of Non-Orthodox Agricultural Plant Genetic Resources in Nepal. Journal of Nepal Agricultural Research Council. 5:22-33. DOI:

Wilson RT. 1997. Animal genetic resources and domestic animal diversity in Nepal. Biodiversity and Conservation 6: 233-251.


Cochran WG and GM Cox. 1968. Experimental Designs. 2nded, John Wiley and Sons, Inc., New York.

Lewis WH, ed. 1980. Polyploidy: Biological Relevance. Plenum Press, New York.

Book Chapter and Proceedings

Yuan LP, ZY Yang and JB Yang. 1994. Hybrid rice in China. In: Hybrid Rice Technology: New Development and Future Prospects (SS Virmani, ed). IRRI, the Philippines; pp.143-147.

Joshi BK, D Singh, P Chaudhary, KH Ghimireand M Khanal. 2017. Biotechnology, geographical information system and climate analog tool for management of APGRs. In: Conservation and Utilization of Agricultural Plant Genetic Resources in Nepal (BK Joshi, HB KC and AK Acharya, eds). Proc. 2nd National Workshop, 22-23 May 2017, Dhulikhel; NAGRC, FDD, DoA and MoAD; Kathmandu, Nepal; pp.156-169.

Annual Report

NWRP. 2015. Rice-wheat system: Opportunities and constraints. In: Annual Report1980. National Wheat Research Program (NWRP), Nepal Agricultural Research Council, Bhairahawa, Nepal; pp.60-65.

Genebank. 2019. Annual Report 2075/76 (2018/19) (BK Joshi, KH Ghimire and S Shrestha, eds). National Agriculture Genetic Resources Center (Genebank), NARC, Khumaltar.

Serials, Newsletter

Shrestha J, MR Bhatta and KH Ghimire. 2013. Shali Dhan: Elite line of rice from Far West Nepal developed under the pre-breeding program in Genebank, Khumaltar. NARC Newsletter 20(4):5.

Web Material

Pretty J. 2003. Genetic modification: Overview of benefits and risks.

In case of citing only website, it is not necessary to include the list in references section, only citation is enough with link.

Thesis and Dissertation

Shrestha SK. 2000. Assessment of the potential of Nepalese rice cultivars and landraces for hybrid production. Master Thesis. Institute of Agriculture and Animal Science, Rampur, Nepal.

Paper Presented in Workshop or Seminar

Don’t cite presentation, in case of necessity followed this style. Author can consider abstract publication of such workshop.

Upadhyay MP, BK Baniya, BK Joshi, HB KC and D Gauchan. 2003. On-farm management of agrobiodiversity: Experiences of Nepal. Paper presented in: International Conference on Himalayan Biodiversity (ICHB 2003), 26-28 Feb 2003, Kathmandu.

Personal Communication and Unpublished Article

These can be mentioned directly in the text in parenthesis (eg RC Sharma 2014 personal communication, TB Gurung 2016 email correspondence).

Nepali Language References

If references are in Nepali languages, first write authors’ name and year in English and write title in Roman. Remaining parts eg publisher, address, page number, etc are same as other publications and at last write In Nepali language) within parenthesis.

Khatri BH, BP Luitel and D Chaudhary. 2015. Nepalma Sifarish tatha unmochan gariyeko aaluko jaatharu: Ek parichaya. NPRP, NARC, Khumaltar (in Nepali language).

Thesis or Dissertation

If the manuscript to be published is from his/her thesis or dissertation, it should be indicated at the footnote of the first page.

Table: Each Table with a number and proper title heading should be prepared and sorted appropriately. Use the following symbols for footnotes in the order shown: †, ‡, §, ¶, #, ††, ‡‡, etc. The single (*) and double asterisks (**) are used to indicate statistical significance and have priority in this order to show 5 and 1% levels of significance, respectively. Do not repeat information in the text presented in charts or graph. Use 10 font size and bold word Table, Table caption and column headings with only horizontal lines. When necessary, provide actual p-value.

Figure: Each Figure and/or graph with a number and the proper title heading should be drawn or prepared. Figure/picture should be with good color so it can be printed well in black and white. Use 10 font size and bold word Figure, use period (.) at the end of caption. Provide Figure both in Word and Excel format or original picture with high resolution (editable one). If there are many images, they can be arranged in tabular cells. Do not abbreviate Figure as Fig. if there is no line at the bottom of any drawing, underline the drawing to separate such picture from its caption.

So far as possible, Table and Figure should be either one-column width or two-column width in portrait orientation. In case of two column width, figures can be inserted in table cell without boarder.

Page Limit: The page limit for the main research article is 15 typed pages in single space including Tables, Figures and References.

Format for Review or Feature Articles

The review or feature article is much different from the main research articles in that it contains detailed description of certain topics researched or investigated earlier by concerned scientists or technicians. As in the main research article, it should contain abstract not exceeding 300 words. Each topic should have an appropriate heading and/or sub-headings with relevant Tables and Figures numbered separately but sequentially for each review article. At the end of each article, all discussed items should be summarized and the conclusion should be drawn. All the relevant references should be cited. Authors are requested to choose modern topics of interests to the readers. The review or feature articles should not be of more than 25 pages.

Format for Research Note

The articles, which are not suitable to be published as main research articles but have some interesting and useful information, may be published as Research notes. In this type of paper, separate headings for introduction, materials and methods, results and discussion and references cited may not be necessary but concise forms of every part of the paper should be written in separate paragraphs. The relevant Tables, Figures and references may also be included. The article should be of three typed pages including Tables, Figures and references and other format should be as in main research article.

Statistical Methods

Report enough details of experimental design, so that the results can be judged for validation and so that previous experiments may serve as a basis for the design of future experiments. A multiple comparison procedure may be useful when treatments consist of a set of unrelated materials (such as cultivars or chemicals), but may be inappropriate in other cases. When treatments are factorial their effects may be classified by partitioning into main effects and interactions. Specific relationships among treatments may be elucidated with single-degree-of-freedom contrasts (for further consult Joshi et al 2002 J. Institute Sci. Tech. 12:69-81). Regression analyses are appropriate when treatments form a progressive series of an experimental factor. Report actual p value in any test of significance.

Refers following papers for detail guidelines and instructions.

  • Joshi BK and TB Gurung. 2018. Writing a Research Paper for NARC Journal. Journal of Nepal Agricultural Research Council 4:90-99
  • NARC Journal: Detail instructions and guidelines, Vol 4, 2018

Checklist of papers submitted to J. Nep. Agric. Res. Counc.


  • Significance and originality of work are shown. Reproducibility of results is illustrated
  • Objectives are clearly stated in the introduction
  • Introduction includes a succinct evaluation of the topic, including all relevant literature
  • Experimental design and methodology are fully explained
  • Proper and sufficient analyses are conducted (review by qualified statistician before submission)
  • Discussion relates work to other published material and addresses strengths and weaknesses of research
  • Major conclusions are supported by results from repeated experiments. Manuscripts are reviewed critically before submission


  • Normal text, paragraph and single spaced
  • Numbered Tables and Figures sequentially and located in right place
  • Do not use both common and scientific names for organisms in the title
  • Full author names, affiliations, addresses, e-mail and telephone number included
  • Consistent style, format and size are used for all Figures and Tables
  • Subheadings may be used, but avoid, excessive fragmentation of the text.
  • Words or phrases useful in index retrieval systems are listed in alphabetical order
  • Abstract should be one paragraph. Do not underline and do not make 2-column


  • Give the name of the institute where the research was conducted and not the name of the institute where you are employed at present. If there is a change of address, give the present address as a footnote
  • Specify location and the period during which the experiment was conducted.
  • Use past tense for materials and methods and results in active voice
  • Results should be specific, instead of being indicative
  • Indicate date as 21 Jan 2015. Spell out the standard abbreviations when first mentioned
  • Do not give data in Table, if they are depicted graphically or described in text
  • Do not repeat ideas in different forms of sentences. Check and avoid all repetitions and duplications
  • Do not acknowledge for official facilities or help or for encouragement etc
  • Write Mr and Dr without full stops and one can omit Mr, Dr or Mrs. Avoid period with initials of authors, acronyms, etc
  • Do not cite anonymous as author, instead cite the name of the institute, publisher or editor
  • Give only selected, recent references. Avoid reference from non-science literature. Avoid comma between the surname of an author and its initial or the year of citation

Supporting material

  • Cover letter with the name, address, phone and email address of the corresponding author, and names and addresses of potential reviewers as well as key findings.


  • Pay good attention on presentations of the article. Always consult a recent copy of our journal
  • Check all data and references from original source
  • Ensure that all references in the text find a place in the references part of article and vice versa
  • The spellings of names and years should correspond in the text and references part
  • Do not send the article for publication until it confirms in all respects to the style of the journal and has been checked very carefully. Before submission, check carefully all data and text for factual, grammatical or typographical errors. Send the article electronically
  • On revision, please answer all the referees' comments point wise, indicating the modifications made by you. If you do not agree, give reasons for your disagreement with full justification
  • Return the corrected electronic copies immediately


All opinions published in the journal reflect the views of author/s and are not necessarily the views of NARC and editorial board. The editorial board reserves the right to reject or accept any submitted manuscript. All final decision will be of the Editor-in-Chief. No complaints can be lodge against to the Journal and concern authorities for manuscript rejection, delay and changes in contents of the manuscript. The submission of the manuscript in the journal declares that all terms and conditions of the journal has been read and accepted by the authors.              


 Updated: February 17, 2020

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)