Submissions

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in Microsoft Word file format.
Where available, URLs for the references have been provided.
The text is single-spaced; uses ~Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Necessary Documents for Manuscript Submission

Word limits
Original Articles: Up to 5000-7000 words excluding references; up to 30 references; and abstract of maximum 150 words including 3-5 keywords

Letter to the Editor: Up to 400 words and 5 references

Short Communication: Up to 1500 words excluding references and up to 10 references.

Guidelines for Manuscript Preparation
Manuscripts must be prepared in accordance with recommendations for the conduct, reporting, editing, and publication of scholarly work.

General Structure of Manuscripts for Preparation and Submission

Title
Authors
Authors’ affiliation
Corresponding author
Corresponding author affiliation and contact details
Abstract
- Introduction
- Methods
- Results
- Conclusion
- Keywords
Introduction
Methods
Results
Discussion
Conclusion
Conflict of interest
Acknowledgements (not mandatory)
References

Description of Format for Original Articles

Title
The title should be ‘simple, brief, clear and attractive’; should accurately describe the contents of manuscript, and make readers want to read further; should be in title case i.e., major words capitalized and minor words in lowercase Maximum permitted length is 15-20 words.

Author(s)
The author names should be in the format of <First name full>_<Middle name full>_<Last name full> e.g., Ram Prasad Nepal. Separate author names with comma; indicate with superscript numerals after names if authors are affiliated with different institutions.

Abstract
The abstract should provide the context or background for the study and should state the a) study purpose b) major methodology c) major findings and d) conclusion. It should emphasize new and important aspects of the study or observations.

Write the section label "Abstract" in bold title case and centered below title and name of the authors.

Keywords
3 to 5 keywords or short phrases that capture the main topics of the article should be provided for cross-indexing. The keywords should be arranged in the alphabetical order being separated by commas and a space followed by the keywords in lowercase (but capitalize proper nouns). Write "Keywords:" in italic line below the abstract, indented 0.5 in.

Introduction
The introduction should provide a background for the study (i.e., the nature of the problem and its significance). State the specific purpose or research objective, or hypothesis tested by, the study or observation. The research objective should be sharply focused when stated as a question. All the objectives should be made clear, and any pre-specified subgroup analyses should be described.

Methods
The methods section should contain study area, operational definitions, data, data analysis.

Statistical methods should be described with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence interval). Define statistical terms, abbreviations, and symbols. Specify the computer software used.

Results
Present your results in logical sequence in text, tables, and illustrations, giving the main or most important findings first. Extra or supplementary materials and technical detail can be published only in the electronic version of journal.

When data are summarized in the results section, give numeric results not only as derivatives (for example, percent) but also as the absolute numbers from which they were calculated. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables.

Discussion
Emphasize the new and important aspects of the study and the conclusions that follow from them.

Do not repeat in detail data or other materials given in the Introduction or the results section. State the limitations of the study, and explore the implications of the findings for future research and for clinical practice.

Conclusion
Link the conclusions with the goals of the study, but avoid unqualified statements and conclusions not adequately supported by the data. It should be short and to the point rather than a summary of the article. Avoid claiming priority and alluding to work that has not been completed.

References
References should be typed at the end of the manuscript Please follow the format described later in guidelines. Follow APA 7^th edition for referencing

Language, Script, Font and Style

The manuscripts should be written in English or Nepali language and Modern Latin script.
The American English system of spelling should be used.
The language should be simple, clear and correct without grammatical errors.
The manuscript should be typed in Times New Roman font with 12 font size.
The manuscript text should be arranged in a single column.
The manuscript text should be justified.

Use of Numbers
Follow the undermentioned rules in use of numbers in your write-up.

Do not start any sentence with a number. In such cases, either spell out the numbers, as in “Thirty percent of the participants . . .” or rephrase the sentence, as in “Among the participants, 30% . . .”
Spell out fractions that are less than one e.g. one-fifth, two-thirds, etc., except when the wording becomes awkward

Use of Abbreviations and Symbols

The full forms of the abbreviations should precede its first use in the text unless it is a standard unit of measurement
Use only standard abbreviations
Do not start any sentence with an abbreviation. Abbreviations are acceptable at the start only if they are words in their own right or represent names of organizations
Avoid use of abbreviations in title as far as possible
Do not use symbols like @ and & in the text.

Use of Units of Measurement

Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or liter) or their multiples.
The units for reporting measurements should be local or International System of Units (SI).

Use of Tables

Tables should be self-explanatory and include a brief, descriptive title at the top.
Tables should be numbered with Arabic numerals.
Footnotes to tables, indicated by lower case letters are accepted, but they should not include extensive detail.
Make sure that each table is cited in the text.
If you use data from another published or unpublished source, obtain permission and acknowledge them fully.

Use of Figures

Figures used should be of the highest possible quality, free of defects, and not significantly altered.
Figures should be numbered with Arabic numerals and include a brief, descriptive title at the bottom.
Make sure that each figure is cited in the text.
If an already published figure has been used, acknowledge the original source and submit written permission from the copyright holder to reproduce the material.

Format for Use of P-Values
The authors are requested to heed the following rules while reporting p-values:

The ‘p’ is always lowercase and italicized.
Use 0 before the decimal point for p-value. e.g. use p<0.001 and not p<.001
The actual p-values should be written (p=0.04) rather than just expressing the statement of inequality (p<0.05), unless p<0.001.
The p-values should not be reported only as significant or not significant without providing the exact p-values
If p>0.01 then the p-value should always be expressed to two decimal digits by rounding whether or not it is significant. e.g. p=0.08 and not p=0.084
A three decimal digit for p-value>0.01 is acceptable only if rounding would change the significance of a value. e.g. p=0.049 instead of 0.05.
If p<0.01, it should be expressed to three digits. e.g. p=0.003
If p<0.001, it should be reported as p<0.001, instead of the actual exact p-value.
The p-value=0.000 which is produced in result/ output by various statistical software is not used in publication and should be written as p<0.001.

Reference and Citation
The reference format for Janabhawana Research Journal is based on APA 7^th edition referencing style.

Citations

Use author data citation method.
Narrative citation: write out the author's name as you write their quote, or paraphrase their work
Parenthetical Citation: Use this type of citation when it is not easy to use narrative citation, and identify authors' names in-text. Include names and dates in parentheses.
In case of multiple authors, list up to the first three (3) authors followed by et al

Reference list

References should be arranged in alphabetical order and listed at the end of manuscript.
Use a hanging indent to separate each list item.
Use APA 7^th edition for referencing.

Manuscript Information

Title of the article (Maximum 15-20 words; should be 'simple, brief, clear and attractive'; should accurately describe the contents of your manuscript, and makes readers want to read further; should be in title case i.e. major words are capitalized and minor words are in lowercase):
……………………….............
Running title of the article (Short title of maximum 6-8 words, indicating major features of the article, will be kept as the header of the article in print):
............………………………
Authors (Format: <First name full>_<Middle name>_<Last name full> e.g. Madan Kumar Dahal; separate author names with comma; indicate with superscript numerals after names if authors are affiliated with different institutions):
............………………………
Authors’ affiliation (Indicate by preceding with superscript numerals before institute names if authors are affiliated with different institutions):
............………………………
Corresponding author details:
Name (Format: <First name full>_<Middle name >_<Last name full> e.g. Madan Kumar Dahal):    .........................…………..
Full academic qualification:   …………......................
Affiliation:    …………..........................
Contact number:    …………..............
Email:    ………….................................
Manuscript details (Please ensure that these comply with the manuscript preparation guidelines):

Number of pages: …………..
Word count for abstract: …………..
Number of keywords: …………..
Word count for article text: …………..
Number of tables: …………..
Number of figures: …………..
Number of references: …………..

Sources of financial support (in the form of grants if any): ………………………
Conflict of interest: ………………………
Acknowledgements: ..........................

Submission Letter

Date: ……………………

To,
The Editor-in-Chief,
Janabhawana Research Journal
Lalitpur, Nepal

Subject: Submission of manuscript entitled “Title” to Janabhawana Research Journal for publication.

Dear Sir,

I/We, on behalf of all the co-authors, would like to submit my/our aforementioned manuscript to Janabhawana Research Journal for publication.

This manuscript describes/explains/explores/studies . . . . . [explain the significance of your manuscript].

The following mandatory documents have been included/attached with this submission:

Submission letter*
Authorship letter*
Declaration letter#
Ethical approval letter#
Manuscript information page†
Manuscript†
Images (if used) attached separately in email
Questionnaire (if questionnaire based study)

* both e-copy (docx format) and scanned copies needed
# scanned copy only
† e-copy (docx format) only

We humbly request you to consider this manuscript for prospective publication. We agree to abide by the decision of the Editorial Committee of Jana Bhawana Journal regarding this manuscript.

Sincerely yours,

Primary author

…………Signature

Name:
Organization:
Mobile:
Email:

Corresponding author

…………Signature

Name:
Organization:
Mobile:
Email:

Copyright Notice

Authors are required to transfer their copyright to the Jana Bhanawa Campus, Research Management Cell.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

full name
email address
affiliation (department, and institution)
country of residence

Optionally, the user can provide:

salutation
gender
associated URL
phone number
fax number
reviewing interests
mailing address
ORCiD
a short biography
interests
Twitter profile
LinkedIn profile
ImpactStory profile
profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

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How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

We do not collect personal information that can be used to identify you when you browse the website.
We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

We do not share your personal information with third parties, other than as part of providing the publishing service.
As a registered author in the system you may be contacted by the journal editor to submit another article.
Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
The data will only be used in connection with that journal or press.
Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

To receive a copy of your data, please contact info@ubiquitypress.com
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

We require you to include your name and email address

5.2 why we collect and store the data, and for how long

This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 10th August 2023)