Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 9-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

See a guideline for the layout of the articles.

These guidelines are provided for preparation of papers for publications in the journal going to be prepared by Land Management Training Center. These guidelines are issued to ensure a uniform style throughout the journal. All papers that are accepted by the editorial board of this journal will be published provided they arrive by the due date and they correspond to these guidelines. Reproduction is made directly from author-prepared manuscripts, in electronic or hardcopy form, in A4 paper size 297 mm x 210 mm (11.69 x 8.27 inches). To assure timely and efficient production of the journal with a consistent and easy to read format, authors must submit their manuscripts in strict conformance with these guidelines. The editorial board may omit any paper that does not conform to the specified requirements.

1. MANUSCRIPT

1.1 General Instructions
The maximum paper length is restricted to 8 pages. The paper should have the following structure:

  1. Title of the paper
  2. Authors and affiliation
  3. Keywords (6-8 words)
  4. Abstract (100 – 250 words)
  5. Introduction
  6. Main body
  7. Conclusions
  8. Acknowledgements (if applicable)
  9. References
  10. Appendix (if applicable)

1.2 Page Layout, Spacing and Margins
The paper must be compiled in one column for the Title and Abstract and in two columns for all subsequent text. All text should be single-spaced, unless otherwise stated. Left and right justified typing is preferred.

1.3 Length and Font
All manuscripts are limited to a size of no more than eight (8) single-spaced pages (A4 size), including abstracts, figures, tables and references. JLMGE Invited Papers are limited to 12 pages. The font type Times New Roman with a size of nine (9) points is to be used.


2. TITLE AND ABSTRACT BLOCK

2.1 Title
The title should appear centered in bold capital letters, at the top of the first page of the paper with a size of twelve (12) points and single-spacing. After one blank line, type the author(s) name(s), affiliation and mailing address (including e-mail) in upper and lower case letters, centred under the title. In the case of multi-authorship, group them by firm or organization as shown in the title of these Guidelines.

2.2 Key Words
Leave two lines blank, then type "KEY WORDS:" in bold capital letters, followed by 5-8 key words. Note that JLMGE does not provide a set list of key words any longer. Therefore, include those key words which you would use to find a paper with content you are preparing.

2.3 Abstract
Leave two blank lines under the key words. Type "ABSTRACT:" flush left in bold Capitals followed by one blank line. Start now with a concise Abstract (100 - 250 words) which presents briefly the content and very importantly, the news and results of the paper in words understandable also to non-specialists.

3. MAIN BODY OF TEXT
Type text single-spaced, with one blank line between paragraphs and following headings. Start paragraphs flush with left margin.

3.1 Headings
Major headings are to be centered, in bold capitals without underlining, after two blank lines and followed by a one blank line.

Type subheadings flush with the left margin in bold upper case and lowercase letters. Subheadings are on a separate line between two single blank lines.

Subsubheadings are to be typed in bold upper case and lower case letters after one blank line flush with the left margin of the page, with text following on the same line. Subsubheadings may be followed by a period or colon, they may also be the first word of the paragraph's sentence.

Use decimal numbering for headings and subheadings.

3.2 Footnotes
Mark footnotes in the text with a number (1); use the same number for a second footnote of the paper and so on. Place footnotes at the bottom of the page, separated from the text above it by a horizontal line.

3.3 Illustrations and Tables

3.3.1 Placement: Figures must be placed in the appropriate location in the document, as close as practicable to the reference of the figure in the text. While figures and tables are usually aligned horizontally on the page, large figures and tables some-times need to be turned on their sides. If you must turn a figure or table sideways, please be sure that the top is always on the left-hand side of the page.

3.3.2 Captions: All captions should be typed in upper and lower case letters, centered directly beneath the illustration. Use single spacing if they use more than one line. All captions are to be numbered consecutively, e.g. Figure 1, Table 2, Figure 3.

3.4 Equations, Symbols and Units
3.4.1 Equations: Equations should be numbered consecutively throughout the paper. The equation number is enclosed in parentheses and placed flush right. Leave one blank lines before and after equations:

where
c = focal length
x, y = image coordinates
X0, Y0, Z0 = coordinates of projection centre
X, Y, Z = object coordinates

3.4.2 Symbols and Units: Use the SI (Système Internationale) Units and Symbols. Unusual characters or symbols should be explained in a list of nomenclature.

3.5 References
References should be cited in the text, thus (Smith, 1987a), and listed in alphabetical order in the reference section. The following arrangements should be used:

3.5.1 References from Journals: Journals should be cited like (Smith, 1987a). Names of journals can be abbreviated according to the "International List of Periodical Title Word Abbreviations". In case of doubt, write names in full.

3.5.2 References from Books: Books should be cited like (Smith, 1989).

3.5.3 References from Other Literature: Other literature should be cited like (Smith, 1987b) and (Smith, 2000).

3.5.4 References from websites: References from the internet should be cited like (Maas et al. 2017). Use of persistent identifiers such as the Digital Object Identifier or (DOI) rather than a URLs is strongly advised. In this case last date of visiting the web site can be omitted, as the identifier will not change.

3.5.5 References from Research Data: References from internet resources should be cited like (Dubaya et al., 2017).

3.5.6 References from Software Projects: References to a software project as a high level container including multiple versions of the software should be cited like (GRASS Development Team, 2017).

3.5.7 References from Software Versions: References to a specific software version should be cited like (GRASS Development Team, 2015).

3.5.8 References from Software Project Add-ons: References to a specific software add-on to a software project should be cited like (Lennert and GRASS Development Team, 2017).

3.5.9 References from Software Repository: References from internet resources should be cited like (Gago-Silva, 2016).

ACKNOWLEDGEMENTS (OPTIONAL)
Acknowledgements of support for the project/paper/author are welcome.

REFERENCES
Dubayah, R.O., Swatantran, A., Huang, W., Duncanson, L., Tang, H.,Johnson, K.,Dunne, J.O., and Hurtt, G.C., 2017. CMS: LiDAR-derived Biomass, Canopy Height and Cover, Sonoma County, California, 2013. ORNL DAAC, Oak Ridge, Tennessee, USA https://doi.org/10.3334/ORNLDAAC/1523.

Gago-Silva, A., 2016. GRASS GIS in Grid Environment. Figshare https://doi.org/10.6084/m9.figshare.3188950.

GRASS Development Team, 2017. Geographic Resources Analysis Support System (GRASS) Software, Open Source Geospatial Foundationhttp://grass.osgeo.org (20 September 2017).

GRASS Development Team, 2015. Geographic Resources Analysis Support System (GRASS) Software, Version 6.4. Open Source Geospatial Foundation http://grass.osgeo.org (1 June 2017).

Lennert, M. and GRASS Development Team, 2017. Addon i.segment.stats. Geographic Resources Analysis Support System (GRASS) Software, Version 7.2, Open Source Geospatial Foundation https://grass.osgeo.org/grass7/manuals/addons/i.segment.stats.html (1 June 2017).

Maas, A., Rottensteiner, F., Heipke, C., 2017. Classification under label noise using outdated maps. In: ISPRS Annals of the Photogrammetry, Remote Sensing and Spatial Information Sciences, Vol. IV-1/W1, pp. 215-222, https://doi.org/10.5194/isprs-annals-IV-1-W1-215-2017.

Smith, J., 1987a. Close range photogrammetry for analyzing distressed trees. Photogrammetria, 42(1), pp. 47-56.

Smith, J., 1987b. Economic printing of color orthophotos. Report KRL-01234, Kennedy Research Laboratories, Arlington, VA, USA.

Smith, J., 1989. Space Data from Earth Sciences. Elsevier, Amsterdam, pp. 321-332.

APPENDIX (OPTIONAL)
Any additional supporting data may be appended, provided the paper does not exceed the limits given above.

Note: The format for the journal is taken and modified from the format of ISPRS archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences

Copyright Notice

Authors are required to transfer the copyright of their articles to the Land Management Training Center.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 20 August 2025)