Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Please read the following Guidelines carefully before submitting your manuscript.

1. Declaration of Interest
All authors must declare any financial and/or personal relationships (e.g. employment, stock ownership, grants or other funding) with other people or organizations that could inappropriately influence their work. Authors must disclose any interests on the title page itself. If there are no interests to declare, they should state: 'Declarations of Interest: none'.

2. Submission Declaration
Submission declaration of an article implies that the work submitted to the Journal of Emerging Management Studies (JEMS) has not been submitted to other publications or published previously (except as an academic term paper or thesis to a college or university); that it is not under consideration for publication elsewhere; that it will not be published elsewhere in the same form including electronically without the written consent of the copyright holder.

3. Authorship
Before submitting their article, writers should carefully evaluate the list of authors and their order. Any changes to the authorship list, such as the addition, deletion, or rearranging of names, should be done before the paper is approved for publishing. Such changes will only be considered by the Editor(s) in extraordinary situations. When submitting the work, add a brief biography of each of the writers.

3.1 Author Names and Affiliations: Each author's given name(s) and family name(s) should be clearly indicated, and all names should be spelt correctly. Below the authors' names, include their affiliations (institutions, departments), as well as their complete postal and email addresses.

3.2 Corresponding Author: Indicate who will handle correspondence at all phases of the mediation and publishing process, and also thereafter. This role also includes responding to any future questions concerning correction, alteration, methodology, or materials. Verify that the associated author's contact information is maintained up to date.

4. Copyright
The copyright of the published articles belongs to the Journal. When an article is accepted, the associated author will get an e-mail, confirming receipt of the work as well as a 'Journal Publishing Agreement.'

5. Submission
The Journal accepts electronic submissions only. All Manuscripts should be submitted electronically via email to: journal@davnepal.edu.np

Authors should submit TWO COPIES of their article, both in .docx (Microsoft Word) format: one with the title page, another an anonymized manuscript.

5.1 With the Title Page (with author details): This should include the title, authors' names, affiliations, acknowledgements, any declaration of interest statement, and complete address of the authors including e-mail address.

5.2 Anonymized Manuscript (with no author details): This should include only the main body of the paper (including the references, figures, tables, etc.) but should not include any identifying information, such as the authors' names or affiliations.

6. Documentation Style
The Journal prescribes the latest edition of APA documentation guide for all articles submitted to the Journal.

6.1 To learn full APA citation and referencing on the web, follow these steps:
Step 1: Visit: https://owl.purdue.edu/
Step 2: Click on “Purdue OWL”
Step 3: Scroll down and click “Research and Citation”
Step 4: Click on “APA Style 7th Edition”
Step 5: Click on “APA Formatting and Style Guide” and click the topic you want to learn.

7. Word Limit
The submitted manuscript should have at least 4,500 words and not more than 7,500 words including references.

8. Tables and Figures
Tables should be sent as editable text rather than pictures. All tables and charts should be well-drawn and legible. These can be added to the article's relevant content or on other pages at the end. Tables, charts, and graphs should be numbered in the order they occur in the text, and any remarks should be placed below the table. They should have titles and footnotes that are self-explanatory. Based on the recommended style of documentation, the source should be noted at the bottom of the tables/charts wherever possible.

9. Article Structure

9.1. Title Page: The title page needs to provide page number, paper’s topic, information about the author(s), affiliation, contact and submission date.

Page Number: Keep page number (starting at 1) in the top right corner inserted using the automatic page numbering functions of your word-processing program.

Title of the Paper: Write the title of the paper in title case, bold and centered (e.g. Ethics in the Construction Industry: The Prospects for a Single Professional Code)

Author(s): Include the full names of all authors below the title; use the first name, middle INITIAL, last name (e.g. Satya M. Joshi)

For multiple authors, write each author’s name followed by their affiliation and contact address. 

Affiliation: Include the name of the department, division or affiliated college, followed by the name of the university/institution, separated by a comma (e.g. Central Department of Management, Tribhuvan University)

Contact: put your working email address below the affiliation.

Date of Submission: Mention the date of submission below author(s) information in DD MM YYYY format. (e.g. 28 June 2022)

Title Page Sample

Empowering Leadership in Management Teams:
Effects on Knowledge Sharing, Efficacy, and Performance
Abhishek Srivastava
West Virginia University
abhishek.srivastava@wvu.edu
Kathryn M. Bartol
University of Maryland
kath.bartol@umd.edu
28 June 2006

9.2 Abstract: It is necessary to write a succinct and factual abstract. The objective of the study, the methodology, the main findings, and the significant conclusions should all be stated simply in the abstract. References in the abstract should be avoided, but if they are necessary, they should be cited according to the style guide (See Documentation Style). Non-standard or uncommon abbreviations should also be avoided, but if they are required, they must be stated at the start of the abstract. The abstract should be no more than 300 words long.

9.3 Original value: What is new in the paper? State the value of the paper and to whom.

See the sample below:

9.4 Keywords: The author/s should include the carefully-chosen terms related to the main topic of the manuscript. The author/s should list between 4 to 6 such words or phrases.

Abstract Sample:

Abstract

Purpose - The purpose of this paper is to consider the potential for generating improved levels of ethical conduct within the construction industry through the introduction of a single industry-wide professional code.
Study design/methodology/approach - The Society of Construction Law’s Statement of Ethical Principles (the Code) is used as a model. The paper consists of a detailed critical analysis of the Code which it places within the context of previous studies, internationally, on the role of unethical conduct within the industry, and of the role that criminal sanctions can play in addressing this.
Findings and Conclusion - The paper concludes that a single industry-wide code has a contribution to make in improving the ethical standards of conduct within the industry. However, ethical improvement can ultimately only be delivered by reducing the numbers of situations where industry participants consider it necessary to seek an advantage at someone else’s expense.
Research limitations - [if applicable]
Implications - [if applicable]
Originality/value - The paper provides a new interpretation of existing sources on business and professional ethics and offers new insights into the topic area by emphasizing its relationship with collaborative working.
Keywords - Construction industry, ethical principle, professional code, construction law

9.5 Main Text: The main text of the article should have relevant sections and subsections, appropriate headings and subheadings with well-developed and structured paragraphs.

The manuscripts must fit into one of the following journal article types:

9.6 The Research Article: The original research article must have the following major contents: Introduction/Statement of the Problem; Objectives of the Study; Limitations; Methodology: Research Design, Sampling Technique, Data Collection Procedure, Tools, Data Collection Source, Research Approach; Findings; Discussion, Conclusion and Implication; and References. Recommendations are optional.

9.7 The Review Article: The review article must have the following major contents: Introduction, critical discussion [with 1 to 3 meaningful headings for reviews] and conclusion.

9.8 Acknowledgements [optional]: If the manuscript is based on the funded research projects, the author/s should acknowledge the funding institution.

9.9 References: This section should list the sources cited in the main text. Refer to the prescribed Documentation Style for References guidelines.

9.10 Appendix: If necessary, authors can put supplementary materials which may be helpful in providing a more comprehensive understanding of the research under the Appendix section.

10. Review Policy and Procedure
An editor on the Editorial Board examines an article to see if it meets the Journal's aim and scope. Manuscripts that are outside the scope of the journal are rejected. Articles that have been published in whole or in part in other journals or websites will not be considered or approved. Papers that are judged suitable are normally forwarded to a minimum of two impartial professional reviewers for evaluation. The Editors reserve the right to make changes to the manuscripts in order to bring them up to the journal's standards for content, presentation, and style. Before articles are approved for publication, authors may be asked to amend their submissions if required.

The Editors are responsible for the final decision regarding acceptance or rejection of articles. They are under no obligation to assign reasons for their decision.

10.1 Major Correction and Revision: Whenever a major correction or revision is deemed necessary from the author(s), the Journal Editorial Team will reach out to the corresponding author(s). The corresponding author(s) will receive an e-mail with all instructions for correction. To ensure a fast publication process of the article, authors have to provide their corrections/revision ASAP. Re-submissions made after two days will not be considered for publication.

11. Fees and Charges
The Journal does not charge publication fees. The publisher will bear all types of expenses related to the publication of the Journal.

12. Plagiarism Policy and Originality Check
The Journal has a zero-tolerance plagiarism policy. The Journal will check originality of the submitted articles by using online plagiarism tools such as Turnitin. If any plagiarism is detected, the article will automatically disqualify for publication. Similarity percentage of an article should not exceed 20%.

Copyright Notice

Authors are required to transfer their copyright to the Journal.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 24 November 2023)