Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is 1.2 line-spaced; uses Arial 9-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Preliminary
As we know that Writing Journal is an academic act. It is creative as well as challenging job. It is an effort of intellectual endeavor. Writing Journal can enhance the intellectual achievements of scholars and researchers involved in it. It the context of Dibya Jyoti Research Journal we the editorial board of the Journal have tried our based as an integral part of QAA program under UGC. It is not only part of QAA program in Dibya Jyoti Multiple Campus but also life line of scholars and researchers involved in writing Journal papers in Dibya Jyoti Journal. For this, some guidelines are presented for the sound and useful efforts to the authors.

Guidelines for the Authors
We, the editorial team of "The Dibyajyoti Journal", welcome all authors to submit the manuscript provided it contains original work not published either in any print or online journal or books. Also it must not be under consideration for publication elsewhere. Authors should carefully read the entire submission guidelines before submitting the manuscript for publication. The manuscripts not prepared according to guidelines may be rejected. Authors are expected to meet the following guidelines.

Manuscript Evaluation
The Editor first evaluates all manuscripts. Those rejected at this stage are insufficiently original, have serious flows, have poor grammar or English language, or are outside the aims and scope of the journal. Those that meet the minimum criteria are passed on to at least 2 experts for review; these may include members of the Editorial Board. Authors or manuscripts rejected as this stage are usually informed within 2-3 months of receipt.

Copyright
The copyright for articles published in journal are retained by the authors with first publications right granted to the journal. The journal or editors are not responsible for any successive use of the author(s) work. It is the author's responsibility to bring an infringement action if so desired by the author. The author/authors are solely responsible for the content for their article.

Language
We only accept the manuscripts written in English. Authors can use both America and British version of English but avoid using the mixture of both. Authors must ensure that manuscripts are free of grammatical, spelling and punctuation errors. These must be thoroughly edited before submission. It is not the responsibility of editors to correct the article grammatically and improve English language of the paper.

Length of Paper
It should ideally contain more than 300-6000 words. And the length of the paper should not exceed 15 pages.

Layout
The entire manuscript will have two major sections: Front page and content page.

Layout of Front Page
It should contain author(s) photographs, article title and authors description. It will be limited only to one page length.
Photograph: Passport/full size color photograph of individual authors/group photo of authors with professional attire should be included.

Submission Format
The manuscript adhering to all the above guidelines should be submitted for review to the editorial board. It should only in Microsoft Word File (.doc or docks). ld

General Format
The research paper must be divided into four major sections as indicated below:

Introduction
It will contain the context, issues or focus of the study, purpose and issue base limitation.

Theoretical Framework
This section must incorporate review of literature, the identification of variables, Relationship of variables, Cause and effect of variables and the hypotheses if any etc. The framework could also be in the form of schematic diagram or in paragraph.

Research Methodology
This section should incorporate the Design, Population, Sampling techniques, measurement of variables, nature and sources of data, data analysis tools and techniques, reliability and validity, pre-testing etc. and methodology base limitation if any.

Results and Conclusion
The results include in the form of tables, diagrams, models and graphs etc. The interpretation of the result must followed by a conclusion and an area for further researchers.

Technical Specification:
Page Size: A4
Left & Right margin: 1.6 each
Top & Bottom margin: 2 each
Heading i.e. the title of the research paper: Arial 14+ Bold +Italic
Author/Authors name: Arial 10 + Bold + Vertical sequence
Abstract : Arial 10 +Bold
Abstract Text: Arial 9 + Italic
Key Words: Arial 9 + Bold
Words: Arial 9
All main headings: Arial 11 + Bold
All sub-headings: Arial 9 + Bold
All Sectional heading: Arial 9 + Italic
Main Text in the research paper: Arial 9
Foot note: Arial 8 + Italic
All Tables: Arial narrow 9 Which will include table name and all contents.
Line spacing: 1.2
Paragraphing: Before 6 and after 6 and
References: Arial narrow 9.
The word Source: Arial 8 + Italic and Source Content: Arial 8 + Italic
Table No. Name: Arial Narrow + Bold all other remaining Content of the table at Arial Narrow 9.

Article Title: It should be concise and informative reflecting true sense of the manuscript. Try to avoid abbreviations and formulae where possible in the title and limit to within 3 lines.

Authors Description: It should contain brief profile of each author with their name designation and experience in not more than 2 lines.

Abstract: The abstract should be concise and factual with maximum 150 words. It should state briefly the purpose of the research, Methodology employed and findings of the study. Since abstracts are often presented separately from the article, so it must be able to stand alone. References should be avoided in the abstract section.

Keyboards: Provide maximum of 8 Keywords that best describes your research paper. Try to avoid general and plural terms and multiple concepts (For example: ' and', 'of').

Authors Contact: It should be present just at the end of the reference section. Mention all the authors’ affiliation address (Where the actual work has done) below the names. Also provide the full postal address of each affiliation including country name. Authors need to mention their telephone number (with country and postal code) and e-mail address.

The corresponding author who is going to handle all the correspondence with the journal during pre and post publication must be indicated by a (*) after his name in the authors contact list.

References
It is the responsibility of the authors to make sure the accuracy of bibliographic citations. Authors should follow the latest edition of APA style in referencing. Please visit https://apastyle.apa.org/for more information. Authors can also use citation machine to generate reference list.

Citations in the text: Please made sure that every reference cited in the text must also be presented in the reference list and vice-versa. Author should avoid using citations in the abstract of the manuscript. Personal communications and unpublished results should not be included in the reference list at the end of the manuscript but may be presented in the text.

Reference List: Reference at the end of the manuscript should be arranged in an alphabetical sequence at the first and then further sorted chronologically. More than one reference from the same authors(s) in the same year must be identified by the letter "a', "b", "c" etc., placed after the year of publication.

Copyright Notice

Authors retain the copyright of their articles.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25th November 2024)