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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Publishing Policies
The Journal of Knowledge and Innovation is a multidisciplinary journal which covers entire research disciplines, such as Social, Biological and Physical Sciences. It is published by the Research Management Cell (RMC), Mahendra Morang Adarsh Multiple Campus, Tribhuvan University, Biratnagar. It publishes its issue once a year (annually). The pdf of the full-text of the articles are available freely, without any cost. The journal does not charge article processing charges (APC), submission fees, or any other kind of fee to authors.

The journal publishes its issues online only, the hard copy of the journal is not available.

Author’s Guidelines
Types of paper
The journal publishes original research papers and review articles. They must contain an Abstract (of up to 250 words) and a Conclusions section, which, translates the results into terms readily accessible to most readers of the respective fields.

Submission checklist
The authors are required to check the following list in prior to carry out the submission procedure to the journal for review. Please check the relevant section in this Guide for Authors for more details. Please ensure that the following items are present in the manuscript:

  • One author has been designated as the corresponding author with the following contact details:
  • Email address and full postal address.

For manuscript:

  • Include keywords
  • All figures (include relevant captions)
  • All tables (including titles, description, footnotes)
  • Ensure all figure and table citations in the text match the files provided
  • Indicate clearly if color should be used for any figures in print
  • Provide supplemental files (where applicable)

Further considerations:

  • Manuscript has been 'spell checked' and 'grammar checked'
  • All references mentioned in the Reference List are cited in the text, and vice-versa
  • Permission has been obtained for the use of copyrighted material from other sources (including the Internet source)
  • A competing interest’s statement is provided, even if the authors have no competing interests to declare
  • Journal policies detailed in this guide have been reviewed thoroughly

Declaration of competing interest:

  • All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence (bias) their work. Examples of potential conflicts of interest include: employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding.
  • Authors should create a declaration of competing interest statement using this tool and upload to the submission system at the Attach Files step.
  • This statement will be published within the article if accepted for publishing.

Submission declaration and verification
Submission of an article implies that the work described has not been published previously (except in the form of an abstract, a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form (in English or in any other language) including electronically without the written consent of the copyright holder.

To verify originality, your article may be checked by the originality detection service Crossref and Similarity Check.

Use of inclusive language

  • Inclusive language acknowledges diversity, conveys respect to all people, is sensitive to differences and promotes equal opportunities. Content should make no assumptions about the beliefs or commitments of any reader; contain nothing which might imply that one individual is superior to another on the grounds of age, gender, race, ethnicity, culture, sexual orientation, disability or health condition; and use inclusive language throughout.
  • Authors should ensure that writing is free from bias, stereotypes, slang, reference to dominant culture and/or cultural assumptions. We advise to seek gender neutrality by using plural nouns ("clinicians, patients/clients") as default/wherever possible to avoid using "he, she," or "he/she."
  • We recommend avoiding the use of descriptors that refer to personal attributes, such as age, gender, race, ethnicity, culture, sexual orientation, disability or health condition unless they are relevant and valid.
  • These guidelines are meant as a point of reference to help identify appropriate language but are by no means exhaustive or definitive.

Author contributions
Authors are expected to consider carefully the list and order of authors before submitting their manuscript and provide the definitive list of authors at the time of the original submission. Any addition, deletion or rearrangement of author names in the authorship list should be made only before the manuscript has been accepted and only if approved by the journal Editor.

To request such a change, the Editor must receive the following from the corresponding author: (i) the reason for the change in author list and (ii) written confirmation (e-mail, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed.

Only in exceptional circumstances will the Editor consider the addition, deletion or rearrangement of authors after the manuscript has been accepted. While the Editor considers the request, publication of the manuscript will be suspended. If the manuscript has already been published in an online issue, any requests approved by the Editor will result in a corrigendum.

Author rights
The author/author’s employer/institution have rights to reuse the work for academic purposes only.

Language usage
The text must be written in good English, either American or British usage is accepted, but not a mixture of both.

The manuscript prepared for the submission must be in Microsoft Word Document (12 font size). All correspondence, such as notification of the Editor's decision and requests for revision, is sent by e-mail to the corresponding editor only.

The author(s) must mention three potential reviewers name along with the affiliation and email address while submitting the manuscript.

Format of the manuscript

  • The manuscripts prepared for this journal must contain the essential elements, such as Abstract, Keywords, Introduction, Materials and Methods, Results, Conclusions and Reference List.
  • Divide the article into clearly defined sections.
  • Figures and tables must be embedded in text. Please ensure the figures and the tables are placed next or nearer to the relevant text in the manuscript, rather than at the bottom or the top. of the file. The corresponding caption should be placed directly below the figure or and above the table.

Peer review
The submitted manuscript to this journal will be first accessed by the editorial board. Once it has been passed by the board, it will then go through peer blind review process in order to meet the scientific quality of the paper. The assigned editor is responsible to make the final call regarding acceptance or rejection of articles.

Revision of the manuscript
All the reviewer’s comments must be satisfactorily answered by the authors during the review process. The revised manuscript must be submitted within the provided time frame by the editor.

Structure of the manuscript
Subdivision - numbered sections
The manuscript should be clearly divided numbered sections and sub-sections. Sub-sections should be numbered as 1.1, 1.1.1, 1.1.2, ..., 1.2, etc. (excluding abstract, it is not included in section numbering). The sub-section may be given a brief heading that should appear on its own separate line.

It should address the objectives of the work and provide an adequate background, and a brief literature survey and a summary of the results.

Material and Methods
It should include the sufficient details of the methodology employed and materials used so that an independent researcher can reproduce the work. Methods that are already published should be summarized and cited in the text serially. The extension of the previous work, if any, should be clearly described.

Results and Discussion
Results should be clear and concise and the discussion should explore the importance of the results obtained.

It should be short including the important outcomes of the research work. It should reflect the theme of the work.

It the supplementary dataset, figures, tables, programming languages, equations can be presented in this section. All the supplementary files should be cited in the text sequentially as they appear in this section. They must also contain captions.

Essential title page information

  • Title: Should be concise and informative and the use of abbreviations and formulae should be avoided where possible.
  • Author names and affiliations: Please clearly indicate the given name(s) in abbreviated form and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lowercase superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name.
  • Corresponding author: Please clearly indicate who will handle correspondence at all stages of refereeing and publication as well also post-publication. This responsibility includes answering any future queries about Methodology and Materials. The permanent address, email address, phone number along with the postal code of the corresponding author should be provided.
  • Abstract: A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.
  • Keywords: Immediately after the abstract, provide a maximum of 6 keywords must be provided. These keywords will be used for indexing purposes.

The list of the individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.) and the funding agency, if any should be provided in this section. It should appear at the end of the manuscript before the reference list.

In-text citation
Please ensure that every reference cited in the text is also present in the reference list and viceversa. The in-text citation must appear sequentially and the number corresponding to the citation must be placed in a square bracket as [1] for single; [1-5] for sequential and [1, 5-7] for random.

Reference list

  • Use of the DOI is highly encouraged.
  • Please note the format of such citations should be in the same style as all other references in the paper.

For example: (Reference to a published journal article)
[1] S.K. Yadav, L.N. Jha and D. Adhikari, Thermodynamic and structural properties of Bi-based liquid alloys, Physica B, 475 (2015) 40.

For example: (Reference to a journal article with article number)
[2] J. van der Geer, J.A.J. Hanraads and R.A. Lupton, The art of writing a scientific article, Heliyon,19 (2018) e00205.

For example: (Reference to online published journal article)
[3] R.K. Gohivar, S.K. Yadav, R.P. Koirala and D. Adhikari, Assessment of thermo-structural properties of Al-Fe and Fe-Si alloys at high temperatures, Physics and Chemistry of Liquids,
(2020) (online).

For example: (Reference to Ph. D. dissertation)
[4] S. K. Yadav, Ordering and Segregation in Liquid Alloys, Central Department of Physics, Tribhuvan University, Nepal (Ph. D. dissertation) (2018).

For example: (Reference to a book)
[5] W. Strunk and E.B. White, The Elements of Style (fourth ed.) Longman, New York (2000).

For example: (Reference to a chapter in an edited book)
[6] G.R. Mettam and L.B. Adams, How to prepare an electronic version of your article, in: B.S. Jones, R.Z. Smith (Eds.), Introduction to the Electronic Age, E-Publishing Inc., New York, (2009) pp. 281–304.

For example (Reference to a newspaper article)
[7] S. LaFraniere and W. Noah, “For Biden, a New Virus Dilemma: How to Handle a Looming Glut of Vaccine.” The New York Times, 26 March 2021.

For example (Reference to a report)
[8] Agency for Healthcare Research and Quality, 2017 national healthcare quality and disparities report (Report No. 18-0033-EF), U.S. Department of Health and Human Services, (2018).

For example (Reference to a report authored by a non-member of agency/organization)
[9] C. Edwards, Lighting levels for isolated intersections: Leading to safety improvements (Report No. MnDOT 2015-05), Center for Transportation Studies, (2015).

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 6 March 2023)