Submissions

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in Microsoft Word document file format.
Where available, DOIs for the references have been provided.
The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Author Guidelines

How to Use This Template
The template details the sections that can be used in a manuscript. Note that each section has a corresponding style, which can be found in Word's styles menu. Sections that are not mandatory are listed as such. The section titles given are for full articles. Review papers and other article types have a more flexible structure.

For any questions please get in touch with Dr. Basanta Raj Adhikari adhikaribasantaprasad@gmail.com

____________________________________
OCEM Journal of Management, Technology & Social Sciences

Type of paper (Article, Review, Communication etc.)

Title of Paper:

First name Last name¹, First name Last name² and First name Last name³

¹ Affiliation 1; e-mail@e-mail.com
² Affiliation 2; e-mail@e-mail.com
³ Affiliation 3; e-mail@e-mail.com

Correspondence: e-mail@email.com; Tel.: (optional; include country code)

Abstract: A single paragraph of about 200 words maximum. For research articles, abstracts should give a pertinent overview of the work. We strongly encourage authors to use the following style of structured abstracts, but without headings; (1) Background: Place the question addressed in a broad context and highlight the purpose of the study; (2) Literature; (3) Methods: briefly describe the main methods or treatments applied; (4) Results: Summarise the article's main findings; (5) Discussion and Conclusions: indicate the main conclusions or interpretations. The abstract should be an objective representation of the article, must not contain results not presented and substantiated in the main text, and should not exaggerate the main conclusions.

Keywords: keyword 1; keyword 2; keyword 3 (List 3-7 pertinent keywords specific to the article yet reasonably common with the subject discipline.)

1. INTRODUCTION
The introduction should briefly place the study in a broad context and highlight its importance. It should define the purpose of the work and its significance. The current state of the research field should be carefully reviewed, and key publications cited. Please highlight controversial and diverging hypothesis when necessary. Finally, briefly mentioned the main aim of the work and highlight the principal conclusions. As far as possible, please keep the introduction comprehensible to scientists outside your particular field of research. References should be numbered in order of appearance and indicated by a numeral or numerals in square brackets e.g., [1] or [2,3], or [4-6]. See the end of the document for further details on references.

2. LITERATURE REVIEW
A literature review should set the scene, demonstrate current knowledge, identify gaps in the field and, if relevant, demonstrate where your research fits.

It should be a personal critical appraisal of the current knowledge in a subject area.
It should be evidence based, using a variety of peer-reviewed original research articles, reporting facts, commencing on similarities or discrepancies and highlighting knowledge gaps or areas of unmet need.
Structure your review with an introduction, subsections and a summary table.
Summarise information in your own words and give appropriate credit to other authors’ work.
A systematic approach to writing a literature review should be used to reduce bias.

3. MATERIALS AND METHODS
The materials and methods should be described with sufficient details to allow others to replicate and build on the published results. Please note that the publication of your manuscript implies that you must make all materials, data, computer code, and protocols associated with the publication available to readers. Please disclose any restrictions on the availability of materials or information at the submission stage. New methods and protocols should be described in detail, while well-established methods can be briefly described and appropriately cited.

Research manuscripts reporting large data sets deposited in a publicly available database should specify where the data have been deposited and provide the relevant accession numbers. If the accession numbers have not yet been obtained at the time of submission, please state that they will be provided during review. They must be provided before publication.

Intervention studies involving animals or humans, and other studies that require ethical approval must list the authority that provided approval and the corresponding ethical approval code.

4. RESULTS
This section must be divided into subheadings. It should provide a concise and precise description of the experimental results, their interpretation, and the experimental conclusions that can be drawn.

4.1. Subsection
4.1.1 Sub subsection

Bulleted lists look like this:

First bullet;
Second bullet;
Third bullet.

Number lists can be added as follows:

First item;
Second item;
Third item.

The text continues here.

4.2 Figures, Tables and Schemes
All figures and tables should be cited in the main text as Figure 1, Table 1, etc.

Figure 1. This is a figure. Schemes follow the same formatting.

Table 1. This is a table. The title should be placed above the table. Tables should be placed in the main text near the first time they are cited. They should have horizontal lines, but no vertical lines.

[Insert the table here]

¹ Tables may have a footer to explain information in the table.

The text continues here (Figure 2 and Table 2).

[Insert the figures here]

Figure 2. This is a figure. Schemes follow another format. If there are multiple panels, they should be listed as (a) A description of what is contained in the first panel; (b) A description of what is contained in the second panel. Figures should be placed in the main text near the first time they are cited. A caption on a single line should be centred.

[Insert table here]

*Tables may have a footer

2.3 Formatting of Mathematical components
This is example 1 of an equation:

a = 1,

the text following an equation need not be a new paragraph. Please punctuate equations as regular text.

This is example 2 of an equation:

a = b + c + d + e + f + g + h + i + j + k + l + m + n + o + p + q + r + s + t + u + v + w + c + y + z

the text following an equation need not be a new paragraph. Please punctuate equations as regular text.

Theorem-type environments (including propositions, lemmas, corollaries etc.) can be formatted as follows:

Theorem 1. Example text of a theorem. Theorems, propositions, and lemmas should be numbered sequentially (i.e. Proposition 2 follows Theorem 1.) Examples of Remarks use the same formatting but should be numbered separately so that a document may contain Theorem 1, Remark 1 and Example 1. (optional)

The text continues here. Proofs may be formatted as follows:

Proof of Theorem 1. Text of the proof. Note that the phrase “of Theorem 1” is optional if it is clear which theorem is being referred to. Always finish evidence with the following symbol (Optional).

The text continues here.

5. DISCUSSION, CONCLUSION AND RECOMMENDATIONS
Authors should discuss the results and how they can be interpreted from the perspective of previous studies and of the working hypothesis. The findings and their implications should be discussed in the broadest context possible. Future research directions may also be highlighted.

A recommendation is not mandatory but can be added to the manuscript if the recommendation is unusually long or complex.

REFERENCES
References must be numbered in order of appearance in the text (including citations in tables and legends) and listed individually at the end of the manuscript. We recommend preparing the references with a bibliography software package. For example, EndNote, Reference Manager or Zotero, to avoid typing mistakes and duplicated references. Including the digital object identifier (DOI) for all the references where available.

Citations and references in the supplementary materials are permitted, provided they are they also appear in the reference list here.

In the text, reference numbers should be placed in square brackets [ ] and placed before the punctuation; for example, [1], [1-3] or [1,3]. Embedded citations in the text with pagination, use both parentheses and brackets to indicate the reference number and page numbers; [5] (p.10) or [6] (pp.101-105).

Author 1, A.B.; Author 2, C.D. Title of the article. Abbreviated Journal Name Year, Volume, page range.

Author 1. A.; Author 2, B. Title of the Chapter. In Book Title, 2^nd ed.; Editor 1, A., Editor 2, B., Eds.; Publisher: Publisher Location, Country, 2021; Volume 3, pp. 154-196.

Author 1. A.; Author 2, B. Book Title, 3^rd ed.; Publisher: Publisher Location, Country, 2021; Volume 3, pp. 154-196.

Author 1, A.B.; Author 2, C. Title of Unpublished Work. Abbreviated Journal Name Year, a phrase indicating the publication stage (submitted; accepted; in press).

Author 1, A.B. (University, City, State, Country); Author 2, C. (Institute, City, State, Country). Personal communication, 2020.

Author 1, A.B.; Author 2 C.D.; Author 3, E.F. Title of Presentation. In Proceedings of the Name of the Conference, Location of the Conference, Country, Date of Conference (Day Month Year).

Author 1, A.B. Title of Thesis, Level of Thesis, Degree-Granting University, Location of University, Date of Completion.

Title of Site. Available online: URL (accessed on Day Month Year).

APPENDIX A
The appendix is an optional section that can contain details and data supplemental to the main text - for example, explanations of experimental details that would disrupt the flow of the main text but nonetheless remain crucial to the understanding and reproducing of the research shown; figures of replicates for experiments of which representative data is shown in the main text can be added here if brief or as Supplementary data. Mathematical proofs of results not central to the paper can be added as an appendix.

APPENDIX B
All appendix sections must be cited in the main text. In the appendices, Figures and Tables should be labelled starting with “A” – e.g., Figure A1, Figure A2, etc.

Copyright Notice

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

full name
email address
affiliation (department, and institution)
country of residence

Optionally, the user can provide:

salutation
gender
associated URL
phone number
fax number
reviewing interests
mailing address
ORCiD
a short biography
interests
Twitter profile
LinkedIn profile
ImpactStory profile
profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

We do not collect personal information that can be used to identify you when you browse the website.
We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

We do not share your personal information with third parties, other than as part of providing the publishing service.
As a registered author in the system you may be contacted by the journal editor to submit another article.
Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
The data will only be used in connection with that journal or press.
Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

To receive a copy of your data, please contact info@ubiquitypress.com
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

We require you to include your name and email address

5.2 why we collect and store the data, and for how long

This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18th April 2023)