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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point Arial font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Journal of Nepalese Society of Periodontology and Oral Implantology (JNSPOI) is the official, peer-reviewed journal of the NSPOI. It is published twice a year and the types of articles published in the journal are original research articles, review articles, case reports, personal communications, letters to the editor, book reviews and editorials both in-house and commissioned.

Interested authors don’t have to pay for the submission, processing and publishing of the articles till date.

However, if color printing is demanded by the author(s) the cost will be incurred by them.

The journal publishes articles related to researches done in the field of biomedical sciences related to all discipline of medical sciences, public health, and health care management, including ethical and social issues pertaining to health.

Articles should be written either in British English or English (United States).

Research Article
Research article should be divided into these sections:

Word limit
3000 (excluding abstract, references and figures)

Title Page
Title should be short not more than 100 characters or 15 words. It should contain all the pertinent author contact information (name in full form, mailing address, telephone and fax numbers and e-mail address of the author responsible for correspondence about the manuscript. The corresponding author should indicate clearly whether his/ her e-mail address can be published. Each author’s highest academic degree for record, institutional affiliation(s) and name of the department(s) and institution(s) to which the work is attributed should be mentioned. The title page should contain disclaimers, if any. It should also contain information on source(s) of support in the form of grants, equipment, drugs, or all of these. The number of figures and tables should be noted on the title page.

Conflict of Interest Notification Page
This should be included on a separate page(s) immediately following the title page.

Abstract should be the next page during submission. It should not exceed 250 words and is a structured summary. All research articles should be submitted with the following subheadings: Background, Aim, Materials and Methods, Results and Conclusion(s)

Below the abstract should be three to six keywords arranged alphabetically separated by semicolons. The first letter of first word should be upper case, rest all lower case.

Introduction should clearly state the problem being investigated, the background that explains the problem and reasons for conducting the research. It should summarize relevant research to provide context and also state how the work differs from published work. It identifies the questions that has to be answered and also explain what other findings if any are challenging or extending. It describes the experiment, hypothesis (es), research question(s), general experimental design or method. This section should have a maximum of 200 words.

Materials and Methods
This provides the reader enough details so they can understand and replicate your research. It explains how you studied the problem, the procedures you followed and establishes eligibility and exclusion criteria. It explains new methodology in detail; otherwise name the method and cite the previously published work. It includes the frequency of observations, what types of data were recorded etc. It must be precise in describing measurements and include errors of measurement or research design limits.

Objectively present your findings, and explain what was found. It shows how the work is contributing to the body of scientific knowledge and follows a logical sequence based on the tables and figures present in the findings and answers the questions or hypotheses.

Discussion describes what the results mean in context of what is already known about the subject and indicates how the results relate to expectations and to the literature previously cited. It explains how the research has moved the body of scientific knowledge forward. It also outlines the next steps for further study. It links the conclusion with the goals of the study but avoids unqualified statements and conclusions not adequately supported by the data.

A concise conclusion which briefly explains the importance and usefulness of the paper.

All contributors who do not meet the criteria for authorship can be listed in here.

Journal of Nepalese Society of Periodontology and Oral Implantology expects Citing Medicine style. It is similar to Vancouver system with minor variations such as fullstop after journal name. Links: A maximum of 30 references allowed in Research Article section.

References are listed in a separate reference section immediately following the text. All references must be verified by the corresponding author who submits the manuscript to the JNSPOI. They should be denoted in the text by superscript numbers and listed at the end of the paper in the order in which they appear and should not be alphabetized. The title of the journals should be quoted as abbreviated in Index Medicus or if the journal is not indexed there the title of the journal should be written in full. References should be cited according to the uniform requirements for manuscripts submitted to biomedical journals (4th edition, 1993). A few examples are cited for ease.

Article in a Journal
Journal references shall include the specified information listed in the following order: authors, article title and subtitle, journal abbreviation, year, volume, number in Arabic numerals and inclusive pages.

Joshi AR. Variation in serum glucose, urea, creatinine and serum sodium and potassium as a consequence of delayed transport/ processing of samples and delay in the assays. J Nepal Med Assoc. 2006;45:186-9.

Joshi AR, Sinha S, Dil-Afroz, Sulaman IM, Banerji AK, Hasnain SE. Alterations in brain tumour DNA detected by a fingerprinting probe. Indian J Biochem Biophys. 1996;33:455- 7.

Book references are listed as follows: authors, title edition (if other than first), volume (if more than one), city, publisher, year, page number(s) (if appropriate).

Lee GR, Bithell TC, Foerster J, Athens JW, Lukens JN, editors. Wintrobe’s clinical hematology. 9th ed. Vol 2. Philadelphia: Lea & Febiger; 1993 page(s).

When referencing a book chapter, the order changes as follows: author of the chapter, title of the chapter, In: editors/ authors of the book, title of the book, edition (if there are more than one), volume(if there are more than one), city, publisher, year and inclusive pages of the chapter.

Ford HL, Sclafani RA, Degregori J. Cell cycle regulatory cascades. In: Stein GS, Pardee AB, editors. Cell cycle and growth control: bimolecular regulation and cancer. 2nd ed. Hoboken (NJ): Wiley-Liss; 2004. 42-67.

They should be self-explanatory and should not duplicate textual materials. Tables with more than 10 columns and 25 rows are not acceptable. Number tables in Hindu-Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each. Type or print each table with double spacing on a separate sheet of paper. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Give each column a short or an abbreviated heading. Authors should place explanatory matter in footnotes in the heading. Explain all nonstandard abbreviations in footnotes, and use the following symbols in sequence:

*, †, ‡, §, ǁ, ¶, **, ††, ‡‡

Be sure that each table is cited in the text.

If you use data from another published or unpublished source, obtain permission and acknowledge that source fully. Submit such tables for consideration with the paper so that they will be available to the peer reviewers.

Figures (Illustrations)
Graphs, charts, diagrams or pen drawings must be drawn by professional hands in India ink (black) on white drawing paper. In case of X-ray(s), miniature photo prints should be supplied. Photographs should be supplied in high quality glossy paper not larger than 203 mm x 254 mm (8x10 inches). In case of microphotographs, stains used and magnification should be mentioned. Each illustration should bear on its back the figure number and an arrow indicating the top. All illustrations should be in black and white and be submitted in triplicate with suitable legends. We accept electronic versions of illustrations, which should have a resolution of 3000 dots per inch (dpi) and the dimension of 640 x 480 x 600 pixels dimension and picture format should be JPEG (encapsulated PostScript) or TIFF (tagged image file format). Picture should be published in black and white.

For X-ray films, scans and other diagnostic images as well as pictures of pathology specimens or photomicrographs, send sharp, glossy, black and white or color photographic prints usually 127 x 173 mm (5x7 inches). Letters, numbers and symbols on figures should therefore be clear and consistent throughout and large enough to remain legible when the figure is reduced for publication.

Photographs of potentially identifiable people must be accompanied by written permission to use the photographs.

Figures should be numbered consecutively according to the order in which they have been cited in the text. If a figure has been published previously, acknowledge the original source and submit written permission from copyright holder to reproduce in future. Permission is required irrespective of authorship or publisher except for documents in the public domains. Care and attention to these guidelines are essential as importing graphics packages can often be very problematic. Please do not embed figures in the paper file. They should be saved individually and separately to the text.

All figures should be numbered in the order in which they appear in the paper: e.g. (Figure 1) or (Figure 1, 2) for multiple figures. In multi-part figures, each part should be labeled (e.g. 1(a), figure 1(b)). Figure captions must be saved separately, as part of the file containing the complete text of the paper, and numbered correspondingly. The file name for the graphic should be descriptive of the graphic, e.g. Figure 1, Figure 2a. Files should be saved as one of the following formats: TIFF, PostScript or EPS.

Legend for Figures (Illustrations)
Type or print out legends or illustrations using double spacing, starting on a separate page, with Hindu-Arabic numerals corresponding to the illustration. When symbols, arrows, numbers or letters are used to identify parts of the illustration, identify and explain each one clearly in the legend. Explain the internal scale and identify the method of staining in photomicrographs.

Units of Measurement
Measurement of length, height, weight and volume should be reported in metric units (meter, kilogram or liter) or their decimal multiples. Temperature should be in degrees Celsius. Blood pressure should be in mm of Hg, unless other units are specifically required by the journal.

Abbreviations and Symbols
Use only standard abbreviations; use of nonstandard abbreviations can be confusing to readers. Avoid abbreviations in the title of manuscript. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on first mention unless the abbreviation is a standard unit of measurement.

Review Article
The journal welcomes solicited and unsolicited reviews. They should cover areas of interest and should be well researched. They should be to a maximum of 4000 words and should include an abstract of 200 words, six keywords, an introduction section in no more than 200 words and a minimum of 50 and maximum of 100 relevant references. There should be no conclusion section, if needed keep summary section.

Article based on some experience, education or variety of topic which has clinical or scientific value.

Case Report
New/interesting rare cases with clinical significance or implications can be reported. They should be restricted to 1500 words (2500 for case report with review of literature) excluding references which in turn are restricted to 10. The abstract should not have more than 200 words. The introduction section should not exceed 200 words. In the case report materials and methods will be supplanted by case report. JNSPOI does not keep conclusion in case report section.

Personal Communications
These articles are personal views and allow the author to express their own point of view on issues relevant to health. Controversial topics are recommended to be probed into. Up to 800 words and 8 references are allowed.

Book Review
They should be of books published by our peers recently and should be from 250 to 500 words.

Letter to the Editor
It should be up to 400 words and cite five references and may concern any item felt to be of interest to the readership, or more usually be a question or critique concerning a paper. Letters may be subject to peer review.

They are written by invitation or produced in-house. It should state the opinions expressed in editorials and those of the author alone. They are in no way intended to express the official view point of the journal, the board or JNSPOI.

Editorial Process
All papers are assessed initially by the editors. Submission to our journal is, on the terms that your work is original in presentation and content and that the work has not been published elsewhere nor is it simultaneously under submission with another journal. The editors are not responsible for copy editing and when articles with poor grammar, style and punctuation errors have to be rectified, the responsibility for this is solely the author’s/authors’.

Manuscripts with insufficient originality, serious scientific flaws or lack of significant message are rejected outright. Or, if a good article is written poorly the author is requested to resubmit after revision according to the house style of the journal.

Manuscripts are sent to two expert reviewers without revealing the identity of the authors to them. To aid the peer review process and make it impartial, the authors are encouraged to mention conflict of interest. The comments of the peer reviewers will be communicated with the authors and the editors will work to execute the recommendations suggested by the reviewers.

Submission Procedure
Submission of the manuscript means the author automatically agrees to assign exclusive copyright to JNSPOI. The author will not publish elsewhere in any language without the written consent of the journal. Lack in compliance to the above guidelines, automatically ensues the breach of conduct.

Forwarding Letter
This will accompany the manuscript and should contain the name and full postal address of one author who is designated corresponding author. The corresponding author should promptly notify if there is any change in his/her address. This page has to be signed by all the authors.

All persons designated as authors should qualify for authorship. Submission of a manuscript will automatically imply that all authors have obtained permission from their employers or institution to publish. It also ensures that the work has been carried out after ethical clearance from the appropriate body and has been done prior to the advent of the research. It is also taken for granted that patient’s consent to publish any information about them is already received.

Authors must be able to identify how they have made substantial contributions to the conception, design and conduct (including recruitment and counselling of patients) of the study, data collection and interpretation to the writing of the paper (including revising it critically for important intellectual content) and final appraisal for publication.

It should be submitted stating that the manuscript represents valid work and that neither this manuscript nor one with substantially similar content under the present authorship has been published or is being considered for publication elsewhere and the authorship of this article will not be contested by anyone whose name is not listed here. Declaration should be signed by all the authors in the order in which they are mentioned in the original manuscript.

The manuscript must be typed double-spaced on one side only on A4 size white paper with Arial font, size 12 points. Margins should be a minimum of 25 mm. Number each page at bottom right. The pages should be numbered consecutively, beginning with the title page. Each section of the manuscript should commence on a new page in the following sequence: title page, abstract, keywords, introduction, materials and methods, results, discussion, acknowledgement, references, tables and figures with caption list.

The manuscript which conforms to the above guidelines with the attached documents should be sent to

Journal of Nepalese Society of Periodontology and Oral Implantology

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)