Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Submission
The document needs to be prepared in English language (US). The manuscript needs to be documented, maintaining double-spacing between lines along with a large margin. All the pages of the document need to be numbered in a sequence, including those containing figures, tabular columns, acknowledgements, references, etc. The documents containing the manuscript should be a single MS Word file. All figures and tables related to the manuscript need to be attached in the same word file. Submit your manuscript as an email attachment to journal@grandehospital.com

Terms of Submission
Submission of a manuscript to the Grande Medical Journal (GMJ) directly implies that all the authors have read and agreed to the journal’s guidelines. The content present in the manuscript after publication will be freely available to all the potential readers over the internet for non-commercial use, and in print format. The content provided by the authors in the manuscript should at no point of time breach the Copyrights or rights of third party. The manuscript submitted should not be published or submitted for consideration in any other journal.

Peer-Review Process
The journal follows double-blind peer-review process. This is done with the aim to minimize the possibility of a biased opinion when the reviewers know who the authors are and from where they come from, ensuring a responsible and ethical environment.

Article Types
Original Research Articles
Clinical Review Articles
Case Reports
Clinical problem solving
Clinical Images
Short Communications
Invited Articles
Editorials

Original Research article: Reports scientific results of original clinical research.
Maximum words: 5,000
Elements:

  • Abstract less than 250 words.
  • Maximum of five (5) tables and figures
  • Up to 40 references

Clinical Review Articles: Offers evidence-based review of topics relevant to practicing primary care and specialist physicians (but written for general doctors, so may include material considered too introductory for specialists).
Maximum words: 5,000
Elements:
Must State:

  • Clinical problem
  • Strategies and evidence
  • Areas of uncertainty
  • Guidelines from professional societies
  • Authors’ conclusions and recommendations

May Contain:

  • Small number of tables and figures
  • Up to 50 references

Case Reports: Describes one to three (1–3) patients or a single family.
Maximum words: 1,500
Elements:

  • Summary (100 words maximum)
  • Maximum of three (3) tables and figures
  • Up to 15 references

Clinical problem solving: Simulates step-by-step emergence of information/developments in clinical practice and describes how clinicians/clinical teams reason and respond in each iteration.
Maximum words: 2,500
Elements:

  • Up to 15 references

Clinical Images: Classic images — static — displaying medical conditions that capture the sense of visual discovery and variety that physicians experience in clinical practice. It could be either radiological image, microscopic images or patient pictures (with consent taken).
Maximum words: N/A

Short Communications: Should specify the research study in focus and specify the author’s opinion using a maximum of 1200–1300 words.

Invited Articles: Invited articles written by prominent specialists in their respective fields. Could be of any type of above mentioned articles.
Maximum words: 3,500

Editorials: Offers commentary and analysis on a current-issue. A maximum of 1000–1500 words, with no specification on the number of pages, references, and images used.
Maximum words: 1,500
References, Images – N/A

All the manuscripts that are submitted to Grande Medical Journal (GMJ) need to be submitted in the following format:

  • Cover letter
  • Abstract
  • Introduction
  • Materials and Methods
  • Results and Discussion
  • Conclusion
  • Acknowledgements
  • References

Cover letter

  • Along with the manuscript a mandatory cover letter needs to be submitted.
  • Declaration of any potential conflict of interest.
  • A consent confirming the approval by all the co-authors to submit the manuscript.
  • Confirmation that the content of the manuscript has not been published or submitted for publication elsewhere.
  • Consent confirming that the manuscript has not been published or is under consideration for publication with any other journal.
  • If the manuscript is being submitted as part of a special issue, then the special issue title needs to be mentioned in the cover letter along with the manuscript title.

Abstract
An abstract must have a short and precise title that describes the nature of the investigation. An abstract of 200–250 words needs to be prepared giving a brief outline of the work that has been carried out.

Title and Authorship Information
The following information should be included

  • Title of the paper
  • Author complete names
  • Complete mailing address of the institution
  • Email addresses

Introduction
A brief introduction to the topic needs to be given, specifying the highlights of the study.

Materials and Methods
By submitting your manuscript to the journal, you give your consent for the materials described in the manuscript, which would include the complete data that will be freely available to researchers and scientists who intend to use it for non-commercial purpose, without violating participant’s confidentiality.

Results and Discussion
In this section, the authors can bring out their key experimental results, including any statistical analysis and whether or not the results of their study are significant.

Acknowledgments
In this section, the author is free to mention the individuals or contributors who have directly or indirectly provided any technical assistance to the original work and would not be considered to meet the criteria for authorship. The authors must seek the consent of the individual or contributors, whom they would like to mention in this section as a matter of courtesy.

References
Vancouver System of referencing. A unique Arabic number is assigned to every citation mentioned in the manuscript. The numbers are assigned in a sequential order. The same reference numbered has to be mentioned when the citation is repeated. The numbering can be shown in brackets or as superscript without brackets.

Reference numbering:
All the references that are being used are numbered in the order they are first mentioned. The reference numbers for tables and legends have to be used along with the parenthesis. In the event of reuse of the earlier reference, the same reference number needs to be used.

Format for references:
The authors’ surname must be followed by their initials, the abbreviation et al. is used after the first six authors names; followed by the title of the paper; then the title of the journal (abbreviated according to the style in the indexing platform [www.roa.nih.org]), if the journal is not indexed, the full title of the journal needs to be mentioned; year in which it was published; volume number; first and last page numbers. Punctuations need to be carefully and correctly used.

Examples of references
For journal articles
Walkman LJ, Richards M. Anti Inflammatory drugs and their side effects people. A J Gas Surg. 2000;35(2): 281-93.

Article with more than 6 authors: Author 01, Author 02, Author 03, Author 04, Author 05, Author 06, et al. Anti inflammatory drugs and their side effects people. A J Gas Surg. 2000;35(2):281–93.

For books: Tiff AK, editor. Induced gene mutation as a result of hypertension: clinical study. Denver: centinary-Crofts; 1818.

For References from chapters in books:
Richard MV, Stephenie A. Outbreak of H1N1 virus. In: Geoffrey M, editor. Spread of epidemics. 2nd ed. California: SJ Brooks; 2001. p. 134-137.

For electronic media:
Parker WJ, Gene expression under thermal stress. Genomical Online Journal. 2011 [cited 2011 Sep 27]. Available from: http://genomicgenes.cgen.org.

Tables: The tables that are being used in the manuscript need to be numbered accordingly. Table title needs to be stated for all the tables that are being used. A heading need to be mentioned for each column. Mention the reference source if the data is taken from another source. The content and explanation about the table need to be mentioned in the note below and not in the heading.

Personal communication: Refrain for the usage of any personal information. Avoid mentioning email addresses and contact information, class notes, information from interviews, class handouts, since these cannot be retrieved by others. However, the name of the person and the date of communication can be mentioned in parentheses.

Web and Media: Information obtained over the Internet in due course of time may be deleted or changed, so it is always advisable to keep a hard copy of the information and a track of the source from where it has been extracted.

Preparation of Figures

  • TIFF (recommended for images)
  • JPEG (recommended for photographic images, less suitable for graphical images)
  • The resolution of the Image should be approximately 300 dpi (dots per inch)

Copyrighted material
Submission guidelines
Submission of a manuscript to the Grande Medical Journal (GMJ) directly implies that all the authors have read and agreed to the journal’s guidelines. The content present in the manuscript after publication will be freely available to all the potential readers over the internet and in printed versions for non-commercial use.

The content provided by the authors in the manuscript should at no point of time breach the copyrights or rights of third party. The manuscript submitted should not be published or submitted for consideration in any other journal. Manuscripts with plagiarized content will not be considered for peer-review process.

Disclosure Policy

  • Disclosure statements of all the co-authors need to be sent at the time of submission. Manuscripts submitted without the disclosure statement will be considered incomplete and may not be considered to be reviewed.
  • At the external peer-review stage, the authors are required to send signed copies of the following statements:
  • Authors contribution.
  • A statement of Conflict of interest.
  • Written Acknowledgments — consent of cited content and individuals.
  • Personal communications — written consent of cited content and individuals.
  • In the event of usage of any copyrighted/protected material —A signed authorization from author and publisher.
  • A signed copy of the subject whose clinical images are presented for study.

Copyright Notice

© Grande Medical Journal

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 22 December 2025)